Main Job Purpose:
Provide administrative support across HR and Facilities, ensuring the smooth delivery of employee lifecycle processes and effective day-to-day workplace administration. The role is within GBMS which is the service provider for George Barnsdale and GBSG.
The role is based in Donington - PE11 4TA and is part time 20 hours over 5 days. Salary advertised is the FTE so will be pro rate your working hours. Holidays are 23 days holiday per year pro rate plus bank holidays.
Working closely with the HR & Facilities Lead, you'll coordinate recruitment and onboarding, maintain HR records, support payroll and compliance activities, administer learning and development processes, and assist with facilities management.
Essential Requirements: (Must haves – you will not interview anyone for the role without these)
- Experience in an HR administration or coordination role.
- Strong organisational and administrative skills.
- Proficient in Microsoft Office (Word, Excel and Outlook).
- Excellent communication and attention to detail.
- Ability to prioritise work, meet deadlines and maintain confidentiality.
- Professional, approachable and customer-focused
Desirable Requirements: (You would like but could be trained in time)
- CIPD Level 3 (or working towards).
- Experience with HR systems (e.g. OPERA, HR Hub).
- Payroll administration experience.
- Facilities administration experience.
- Knowledge of UK employment legislation.
HR Administration
- Support recruitment, interviews and onboarding.
- Prepare contracts, offer letters and employment documentation.
- Conduct Right to Work checks and maintain employee records.
- Administer starters, leavers, contractual changes, holiday and absence records.
- Support monthly payroll administration.
Learning & Compliance
- Coordinate appraisals, training and mandatory renewals.
- Maintain training records and the Training Matrix.
- Support compliance activities, including health surveillance, driving licence checks and employment documentation.
Facilities Administration
- Coordinate planned maintenance, contractors and service requests.
- Maintain facilities records, supplier information and expenditure logs.
- Support office moves and general workplace administration.
General
- Prepare reports, correspondence and business documentation.
- Respond to employee and manager enquiries.
- Maintain confidential records and identify process improvements.
- Undertake other duties appropriate to the role.
General Responsibilities
- Comply with company policies and GDPR requirements.
- Promote equality, diversity and inclusion.
- Work collaboratively across the business.
- Observe all safety rules and procedures, ensuring that the work area, equipment and materials are left in a safe state; and that reasonable care is taken for the health and safety of all fellow employees and any other persons within the work area.
- Work in a manner that actively seeks to reduce any negative environmental impact in relation to the processes and procedures operating within their area and across the wider business e.g. reduction of waste, recycling etc.
- Carry out and comply with all company policies, procedures and instructions and any other reasonable duties deemed necessary by the company.
** 20 hours per week over 5 days based in Donington, Lincolnshire PE11 4TA **
** please apply with your CV and a Covering Letter detailing how your qualifications and experience relate to the position being advertised. **
**Please note all candidates will need to go through pre employment screening at the cost of the employer**
** NO AGENCIES **
Pay: £27,500.00-£29,500.00 per year
Benefits:
- Company events
- Cycle to work scheme
- Free parking
- On-site parking
- Referral programme
Work Location: In person
