Personal Assistant & Project Coordinator to the Founder & CEO
Location: Grantham, Lincolnshire
Salary: £32,000–£40,000 per annum (depending on experience)
Job Type: Full-time
Join a Fast-Growing Property Development Business
The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK.
As our business continues to grow, we’re looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO.
This is far more than a traditional PA role. You’ll become the CEO’s trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks.
If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we’d love to hear from you.
About the Role
You’ll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed.
No two days are the same.
One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. You’ll become the central point of coordination across the business.
Personal Assistant Role
Support Manage the CEO’s diary, appointments and meetings. Prioritise emails and correspondence. Prepare meeting agendas and take clear action notes. Track actions arising from meetings and ensure they are completed. Organise travel, accommodation and business events. Prepare presentations, reports and business documents. Assist with confidential business matters.
Project Coordination Role
Support the delivery of projects across the business by: Maintaining project plans and trackers. Monitoring progress against deadlines. Chasing outstanding actions. Coordinating communication between internal teams and external consultants. Escalating risks or delays to the CEO. Producing regular project updates. Ensure the CEO has accurate, organised information for weekly and monthly reporting. Collate information into concise management reports and dashboards. Review reports for completeness and consistency before they reach the CEO. Chase outstanding reports and actions. Develop and maintain standard reporting templates. Ensure department managers and external consultants submit reports in an agreed format and on time.
Management Reporting/Operations Support
Help improve the day-to-day running of the business by: Coordinating weekly operations meetings. Monitoring business KPIs and action plans. Keeping project dashboards up to date. Supporting recruitment and onboarding. Assisting with business improvement initiatives. Ensuring information is organised and easily accessible.
Systems & Process Coordination
You won’t be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: Monitoring progress of department managers as they create and update their own SOPs. Following up on outstanding documentation. Maintaining a central SOP library. Ensuring documents are filed correctly and remain current. Identifying gaps and ensuring ownership is assigned.
Communication
Work closely with: The CEO Property Management Team Finance, Architects, Planning Consultants, Contractors, Solicitors, Investors, Virtual Assistants, External suppliers to ensure projects continue moving efficiently.
About You
Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. Exceptionally organised. Proactive and self-motivated. Calm under pressure. Professional and highly trustworthy. Confident communicating with people at all levels. Comfortable managing multiple priorities. Solutions-focused with excellent attention to detail. Able to work independently and take ownership of tasks.
Essential Skills
Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. Excellent organisational skills. Strong written and verbal communication. High attention to detail. Excellent time management. Experience using Asana or similar task management software (e.g. ClickUp, Monday.com, Trello or Microsoft Planner). Good IT skills, including Microsoft Office and Google Workspace. Ability to prioritise effectively. A positive, can-do attitude.
Desirable Experience
Property Construction, Property Management, Project Coordination CRM or project management software (such as ClickUp) AI productivity tools.
What Success Looks Like
Within your first three months, you’ll have: Built a strong understanding of the business and our projects. Implemented clear project and action tracking. Helped reduce the CEO’s administrative workload. Established effective follow-up processes for meetings and actions. Organised and maintained our central SOP library. Improved communication and accountability across the team. Become a trusted member of the leadership team.
What We Offer
Competitive salary of £32,000–£40,000 depending on experience. Opportunity to work directly with the CEO of a growing property business. A varied and rewarding role with genuine responsibility. Career progression as the business expands. Supportive and ambitious working environment. Exposure to exciting development and investment projects.
If you’re highly organised, thrive in a fast-paced environment and want to play a key role in helping build an ambitious business, we’d love to hear from you.
Apply today with your CV and a short covering letter explaining why you’d be a great fit for The iLiving Group.
Pay: £32,000.00-£40,000.00 per year
Work Location: In person
