Project Coordinator – Scaffold
Experience: Minimum 2 years
Role Overview
Pro-Fit Green Energy is seeking an experienced Scaffold Project Co-ordinator to take full responsibility for the end-to-end planning, coordination, compliance, inspection, and approval of scaffolding activities. You will act as the central control point, ensuring that no scaffold is accessed until all legal, safety, and compliance requirements have been fully met.
You will have the authority to stop works where standards are not achieved.
Key Responsibilities
1. Scaffold Planning & Scheduling (Detailed Control Function)
Coordinate all scaffold erection, alteration, inspection, and dismantling across multiple sites simultaneously
Develop, maintain, and continuously update a live scaffold programme aligned with project delivery timelines
Ensure scaffold requirements are fully integrated into construction programmes and delivery schedules
Plan scaffold activities in line with:
Installation sequencing
Access requirements
Trade dependencies
Project milestones
Schedule and manage:
Initial erection dates
Inspection dates (pre-use and ongoing)
Alterations and modifications
Dismantling immediately upon completion
Forecast scaffold demand including labour, materials, and equipment
Liaise daily with:
Scaffold contractors
Project managers / coordinators
Site managers
Clients and principal contractors
Identify delays, clashes, and risks within scaffold scheduling
Implement corrective actions
Ensure zero downtime caused by scaffold unavailability or non-compliance
Track progress against programme and escalate delays immediately
2. Compliance Management (Full Legal & Audit Responsibility)
Take full ownership of scaffold compliance verification prior to use
Ensure all documentation is:
Received in full
Reviewed in detail
Verified as compliant
Stored correctly
Audit-ready at all times
Mandatory Documentation to Obtain and Verify
You will manage and verify the full compliance pack including:
Risk Assessments & Method Statements (RAMS)
Construction Phase Plans (CPP) (where required)
Health & Safety Files (HSF)
TG20 Compliance Sheets or bespoke design documentation
Scaffold design drawings and structural calculations (where required)
Erection, Use and Dismantling Plans (EUD Plans)
Scaffold handover certificates
Scaffold inspection reports (pre-use, 7-day, post-alteration)
Scaffold tagging records (Scafftag or equivalent)
Gin wheel / lifting accessory certification (if applicable)
Permits to work (Work at Height, Hot Works, etc.)
Public highway / local authority permits (if applicable)
Traffic / pedestrian management plans (where required)
CISRS competency cards (scaffolders, inspectors, supervisors)
Training and competency records
Public Liability Insurance
Employer’s Liability Insurance
Equipment inspection records (boards, tubes, fittings)
PUWER / LOLER records where applicable
You will:
Maintain a centralised document control system and compliance register
Ensure full traceability, version control, and revision tracking
Prepare documentation for:
Internal audits
External audits
Client reviews
HSE inspections
Additional Critical Compliance Requirements:
- Asbestos Procedure Compliance
o Ensure asbestos surveys are reviewed before scaffold installation
o Confirm RAMS include asbestos risk controls where applicable
o Prevent works where asbestos risk is unidentified or unmanaged
- Ensure all RAMS and handover paperwork fully align with photographic evidence
- Maintain:
o Full document control system
o Version tracking
o Audit-ready records
- Ensure all documents are uploaded within 24 hours
3. Photographic Verification (Critical Safety Gate)
Review photographic evidence of every scaffold installation prior to approval
Ensure photographs clearly demonstrate:
Correct scaffold erection and structural integrity
Adequate edge protection (guardrails, toe boards)
Safe and compliant ladder access
Fully boarded and safe working platforms
Correct scaffold tagging and identification
Compliance with design drawings or TG20 specifications
Proper ties, bracing, loading bays, and stability
You must:
Reject scaffolds where:
Evidence is incomplete
Quality is insufficient
Safety concerns are identified
Escalate all risks, defects, or concerns immediately
Maintain photographic records as part of the audit trail
4. Scaffold Sign-Off & Access Control Process
The Scaffold Coordinator is the final approval authority before scaffold use.
You must ensure that NO ACCESS is granted until ALL of the following are confirmed:
Full compliance documentation received and verified
Photographic evidence reviewed and approved
Scaffold handover certificate issued
Internal inspection completed (where required)
Statutory inspection compliance confirmed
Client approval obtained (if required)
Responsibilities include:
Issuing formal written scaffold release approval
Maintaining records of all approvals issued
Enforcing a zero-tolerance approach to unauthorised scaffold access
5. Inspection Management (Statutory Compliance)
Monitor and control all scaffold inspection schedules
Ensure inspections are completed:
Before first use
Every 7 days (statutory requirement)
After:
Adverse weather
Alterations
Damage or incidents
Verify inspections are completed by competent persons
Maintain inspection logs and registers
Track inspection expiry dates and proactively schedule re-inspections
Immediately prevent access to expired or non-compliant scaffolds
Record defects and ensure corrective actions are completed
6. Client & Contractor Coordination
Submit scaffold documentation packs and evidence to clients for approval
Liaise with:
Principal contractors
Housing associations
Local authorities
Clients etc
Track approvals and escalate delays
Ensure compliance meets all client-specific standards and expectations
Maintain consistent communication between site teams, contractors, and stakeholders
7. Safety, Risk Management & Incident Prevention
Lead management of scaffold-related safety compliance
Investigate:
Incidents
Near misses
Non-compliance events
Produce reports and implement corrective actions
Maintain risk registers and hazard logs
Work closely with Health & Safety teams to improve systems
Promote a zero-tolerance culture for unsafe practices
8. Audit, Reporting & Continuous Improvement
Maintain all records in an audit-ready state at all times
Support:
Internal audits
External audits
Client compliance reviews
Track:
Non-conformances
Corrective actions
Compliance trends
Produce reports on:
Compliance performance
Inspection completion rates
Documentation status
Risk and incident data
Drive continuous improvement in scaffold compliance systems
9. Resident & Customer Liaison Pre-Erection Communication
Contact residents prior to scaffold erection to:
Confirm installation dates
Explain purpose and duration
Discuss access requirements
Identify concerns including:
Vulnerabilities
Pets
Parking
Access restrictions
Provide contact details for enquiries
Post-Erection Customer Satisfaction Check
Contact residents on the same day to:
Confirm works have been completed as planned
Check satisfaction with installation
Identify and address any concerns
Dismantling Coordination
Monitor project progress and arrange dismantling immediately after completion
Coordinate dismantling dates with relevant stakeholders
Minimise time scaffolding remains erected
Track and report delays in removal
Post-Dismantle Resident Satisfaction Check
Contact residents to:
Confirm removal has been completed satisfactorily
Check for damage, defects, or concerns
Record feedback and satisfaction levels
Ensure all issues are logged and resolved promptly
Complaint Management
Manage and track all scaffold-related complaints and enquiries
Maintain a scaffold complaints register
Investigate and resolve concerns promptly
Escalate serious complaints, damage claims, or safety concerns immediately
Monitor complaint trends and implement improvements
Key Performance Indicators (KPIs)
100% of scaffolds supported by fully compliant documentation prior to use
100% photographic verification completed before approval
100% scaffold inspections completed within statutory timeframes
Zero unauthorised scaffold access
Zero scaffold-related RIDDOR incidents
All documentation uploaded within 24 hours of erection
100% client approvals obtained prior to scaffold release
Authority
The Scaffold Coordinator has full authority to:
Refuse or delay scaffold access
Stop or suspend works involving scaffolding
Reject non-compliant scaffolds
Request modifications or alterations
Require re-inspection before use
Escalate safety concerns directly to senior management
Enforce compliance with all legal, company, and client requirements
About You
Experience in scaffold co-ordination, construction, or site logistics
Strong knowledge of scaffolding compliance (TG20, inspections, RAMS)
Experience managing documentation, audits, and compliance systems
Able to review technical documents and photographic evidence
Highly organised with ability to manage multiple sites and deadlines
Confident communicator with clients, contractors, and residents
Proactive in risk management and problem solving
Willing to challenge unsafe practices and enforce standards
Strong attention to detail with a zero-tolerance approach to non-compliance
Competent in IT systems and document management tools
Desirable:
CISRS qualification
NEBOSH / IOSH
Experience in housing, renewables, or compliance-led roles
Apply Now
If you are a detail-focused professional with a strong commitment to safety and compliance, we’d love to hear from you.
Job Type: Full-time
Pay: £32,500.00-£40,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
