Our Team
At Gilson Gray, we're looking for an enthusiastic, organised and customer-focused Conveyancing Assistant to join our growing Residential Conveyancing team.
Are you looking to kick-start your legal career with one of Scotland's leading law firms?
Whether you're taking your first steps into the legal profession or already have some administrative or conveyancing experience, this is a fantastic opportunity to develop your skills, gain hands-on experience, and learn from an experienced and supportive team.
With opportunities based in either our Edinburgh or Glasgow office, you'll play a key role in helping clients through one of life's biggest milestones while building a strong foundation for a long-term career in law.
The Role
As a Conveyancing Assistant, you'll support our solicitors and paralegals throughout the property transaction process, ensuring every client receives an exceptional experience from instruction through to completion.
Your responsibilities will include:
· Building positive relationships with clients, providing updates and answering queries throughout their transaction.
· Preparing legal documentation including Dispositions, Securities, Discharges and LBTT returns.
· Ordering redemption statements and pre-sale reports, together with updated reports ahead of settlement.
· Lodging Advance Notices and registering legal documentation.
· Updating lender portals including LMS and Lender Exchange.
· Preparing, submitting and paying LBTT returns.
· Activating NHBC documentation where required.
· Managing post-settlement enquiries and issuing updated title sheets to clients, lenders and other solicitors.
· Using our RedBrick case management system to progress matters efficiently.
· Managing diaries, correspondence and administrative tasks to support the wider team.
· Providing outstanding service while ensuring every transaction progresses smoothly. Diary management
· General administration support
Required Knowledge and Experience
· Previous experience in a property or administration role is preferred but not essential.
· Broad experience of Microsoft Office, advanced Excel and strong experience of customer service via telephone and email.
Our ideal candidate would also
· Have excellent social and interpersonal skills dealing with clients.
· Possess experience in making quick, informed decisions throughout the process whilst keeping clients up to date throughout.
· Take pride in producing high quality, accurate and timely information whilst maintaining personable and informative communication.
· Show excellent verbal and written communication skills.
· Demonstrate the ability to work as part of a large team and contribute to the overall business aims.
· Have a pro-active forward-thinking approach. The successful candidate must possess strong drive and willingness to succeed within a competitive environment.
· Possess strong organisational and problem-solving skills.
· Strong willingness to progress within the firm.
Benefits
· A competitive salary with annual review and potential bonus award depending upon performance
· 32 days annual a year (includes public holidays)
· Birthday day off
· 3 x Annual Salary Death in Service benefit
· Membership of an occupational pension scheme
· Wellbeing initiatives and opportunity to access online Health Provider
This is an exciting time to join us. If you think this might be for you then apply now!
Job Type: Full-time
Benefits:
- Company pension
- Referral programme
Work authorisation:
- United Kingdom (required)
Work Location: In person
