Finance & Data Administrator
Hours: 4 days per week,
Location: Primarily based in Carmarthen, with travel required to other site locations as needed, including Ammanford, Llanelli, Swansea, Milford Haven and Neath Port Talbot.
Driving requirement: A full UK driving licence and access to a vehicle are essential
About the Role
We are looking for an organised, numerate and highly accurate Finance & Data Administrator to join our growing finance team.
This position would suit someone who enjoys working with spreadsheets, systems and financial information. You will be responsible for processing and checking large volumes of data, identifying discrepancies and helping ensure that invoices, mileage claims, payroll information and financial reports are accurate and completed on time.
A formal finance qualification is not essential, as training can be provided. However, strong Excel and IT skills are required. Previous payroll experience would be particularly beneficial.
You will work closely with the Chief Operating Executive, finance colleagues and management teams to support financial administration and reporting across several services and associated companies.
Key Responsibilities
- Processing weekly invoices accurately and within agreed deadlines
- Managing and checking fortnightly staff mileage claims
- Preparing four-weekly and monthly payroll reports
- Checking payroll information, hours, mileage and other payments for accuracy
- Investigating discrepancies before payroll and invoicing deadlines
- Creating and maintaining Excel spreadsheets, trackers and financial reports
- Analysing large datasets and identifying errors, omissions or unusual variances
- Using Xero and other accounting or finance systems
- Supporting payroll preparation and responding to payroll-related queries
- Developing formulas, reports and automated processes to improve efficiency
- Supporting the wider finance team with administrative and clerical duties
- Liaising with managers, employees and sister companies
- Maintaining accurate and confidential financial records
- Managing competing priorities and working to strict deadlines
- Travelling between services when required
- Providing general finance and office administration support
Essential Skills and Experience
- Strong Microsoft Excel skills, including formulas, pivot tables, lookups and data analysis
- Confidence working with numbers and large volumes of information
- High levels of accuracy and attention to detail
- Strong numeracy and problem-solving skills
- Previous office-based administrative or clerical experience
- Confidence using Microsoft Office, including Excel, Word and Outlook
- Familiarity with Google Workspace
- Strong typing and data-entry skills
- Ability to learn new software and systems quickly
- Excellent organisational and time-management skills
- Ability to manage several tasks and deadlines simultaneously
- Professional written and verbal communication skills
- Ability to work independently and take ownership of responsibilities
- Understanding of the importance of confidentiality when handling payroll and financial information
- Full UK driving licence and access to a vehicle
Beneficial Experience
The following would be beneficial but is not essential, as training can be provided:
- Previous payroll administration or payroll-processing experience
- Experience preparing payroll reports or checking employee hours and payments
- Finance administration, invoicing or accounts experience
- Experience using Xero, QuickBooks or another accounting system
- Knowledge of Excel macros, automation or reporting dashboards
- Experience working within a multi-site organisation
- An AAT, payroll or bookkeeping qualification
Hours and Progression
This role is initially offered on a four-day-per-week basis.
There is a clear opportunity for the position to increase to full-time hours in the coming months, subject to organisational requirements and discussion with the successful candidate.
The role also offers genuine potential to progress into a more senior finance, payroll or operational position as the organisation continues to grow.
Training and Development
We are committed to supporting the successful candidate’s continued development. This may include support towards:
- AAT qualifications
- Payroll and finance administration training
- Excel, data-analysis or reporting qualifications
- Xero and accounting-system training
- Further professional development relevant to the role
About You
You will be reliable, proactive and methodical, with a genuine interest in working with numbers, spreadsheets and systems.
You should be comfortable taking responsibility for important tasks, meeting non-negotiable deadlines and identifying errors that others may have missed. You will be expected to question discrepancies, follow matters through to resolution and contribute ideas for improving financial and administrative processes.
This is an excellent opportunity for someone looking to build a long-term career within the finance function of a growing organisation.
How to Apply
Please submit your CV together with a short cover letter explaining your experience in the following areas:
- Excel and data analysis
- Payroll or finance administration
- Invoicing and financial reporting
- Office systems and administration
- Working accurately to deadlines
Job Types: Full-time, Part-time
Pay: From £14.00 per hour
Licence/Certification:
- Driving Licence (required)
Work Location: In person
