Senior property administrator Work, Jobs in Whitton, Gtl (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
8d
Head of Claims
MLabs —London
- £150,000 - £200,000 a year
- Full-time
- Remote
- In-person
- Annual leave
Quick apply
Chartered Surveyor - Real Estate Portfolio Manager
Shakib & Co —Hampstead Town
- From £90,000 a year
- Full-time
- Bachelor's degree
- In-person
- Communication skills
- Free parking
- Store discount
Quick apply
12d
Assistant Manager - Operations
Milverdene —London
- £32,000 - £38,000 a year
- Full-time
- Management
- English
- Administrative experience
- Free parking
Quick apply
1d
Office Manager - GP Practice
Battersea Fields Practice —London
- £35,000 - £38,000 a year
- Full-time
- Nursing home
- Human resources
- Recruiting
- Health & wellbeing programme
- Employee discount
Quick apply
12d
Regional Estates Manager - Occupier Services
Colliers International EMEA —London
- Full-time
- Hybrid work
- Microsoft Office
- Databases
- Business development
Quick apply
17h
Senior Associate - Property Fund Finance - 12 Month FTC
M&G plc —London
- Full-time
- Analysis skills
- Annual leave
13d
Senior Property Administrator
Jukes & Co —London
- From £27,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Data entry
Quick apply
Credit Risk Associate/Senior Associate
LendInvest —London
- Hybrid work
- Employee assistance programme
- Employee discount
Senior Surveyor/Estates Manager - Industrial
Colliers International EMEA —London
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
Quick apply
Property Manager
Praxis Real Estate Management Ltd —London
- Full-time
- In-person
- Work from home
- Employee assistance programme
Quick apply
Legal Secretary - Real Estate
Joelson —London
- Monday to Friday
- Hybrid work
- IT
- Communication skills
4d
Senior Delegated Authority Analyst
IQUW Group —London
- Full-time
- Microsoft Excel
- Analysis skills
- IT
Senior Product Manager
RWS Group —Maidenhead
- Full-time
- Sales
- Product management
- AI
Estates Administrator
KFC —Ruislip
- £30,000 - £40,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Databases
Quick apply
12d
Claims Adjuster - London Wholesale Casualty - International
AXA —London
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
Senior Construction Programme Manager
University College London Hospitals NHS Foundation Trust —London
- £88,250 - £100,355 a year
- Full-time
- Project management
- Construction experience
5d
Senior Project Manager | Healthcare | London, UK
TSA Riley —London
- Hybrid work
- Project management
- Contracts
- IT
Mortgage Administrator / Paraplanner
PRIMIS Mortgage Network —London
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Communication skills
6d
Senior Infrastructure Engineer
Odevo —London
- Hybrid work
- Azure
- Computer Science
- English
Quick apply

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Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
8 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Business processes
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

Refine Your Search

senior property administrator jobs in whitton, gtl

Executive Assistant & Business Admin Support

Head of Claims

Chartered Surveyor - Real Estate Portfolio Manager

Assistant Manager - Operations

Office Manager - GP Practice

Regional Estates Manager - Occupier Services

Senior Associate - Property Fund Finance - 12 Month FTC

Senior Property Administrator

Credit Risk Associate/Senior Associate

Senior Surveyor/Estates Manager - Industrial

Property Manager

Legal Secretary - Real Estate

Senior Delegated Authority Analyst

Senior Product Manager

Estates Administrator

Claims Adjuster - London Wholesale Casualty - International

Senior Construction Programme Manager

Senior Project Manager | Healthcare | London, UK

Mortgage Administrator / Paraplanner

Senior Infrastructure Engineer

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