Bournemouth International Centre and Bournemouth Pavilion are iconic cultural landmarks offering a year-round event programme., operated by the registered charity BH Live in partnership with BCP Council.
With flexible spaces and licensed capacity for 10,000 delegates, the BIC is the south coast’s largest and most versatile event venue. The venue attracts major players in the public and private sector, bringing millions of pounds into the local economy through employment and business tourism. Bournemouth Pavilion is a Grade II listed venue opened in March 1929. It has a 1,500-seat theatre and full-sized ballroom. The venue hosts a year-round diverse programme of events and entertainment such as musicals, opera, ballet, pantomime, comedy, dances and fashion shows.
As the Conference & Exhibitions Events Coordinator you will be responsible for working closely with our clients to ensure that their fairs, corporate presentations, product launches, conferences and exhibitions run smoothly.
This role is working closely with your clients and differs from an operational events coordinator, you will show clients round our venues and work closely with them to successfully coordinate large scale high profile, large or complex events. You will also be responsible for liaising with BH Live colleagues on behalf of the client, raising invoices and producing accurate schedules/function sheets.
-
Need previous experience of successfully coordinating large scale high profile and/or complex events.
-
Be responsible for raising invoices and purchase orders and ensure clients meet all their contractual obligations during the preplanning stages.
-
Be responsible for liaising with the venues Operational Managers and Health and Safety Advisors on behalf of the client.
-
Create and produce accurate schedules/function sheets within set deadlines.
-
To promote and negotiate on all in-house facilities and services to maximise secondary spend.
-
Identifying, discussing, and agreeing client requirements consulting with venue colleagues.
-
Secure repeat business for the venues by meeting with clients to discuss logistics and assist in the sales process.
- Experience of coordinating meetings/conferences, exhibitions and/or events.
-
Ability to operate to tight deadlines under pressure.
-
Strong organisational and planning skills.
-
Ability to work evenings, weekends and bank holidays as required.
- Onsite parking
-
Training and development opportunities
-
BH Live Active - Gym membership
-
Health cash plan
-
Employee Assistance programme
-
Company pension matched up to 6% contributions
-
Colleague discount on food and drink
-
Colleague recognition
-
Birthday / Celebratory day off
-
Loyalty Rewards
Our geographical reach spans across multiple venues, leisure centres and attractions across Portsmouth, Southampton, Croydon and the BCP region with millions of visits per year.
Our organisational and charitable purpose is to generate:
- More participation – through the provision of leisure facilities to encourage active communities, improved health, and wellbeing
- Higher audiences – through the provision of a diverse range of cultural and artistic events that appeal to a wide audience
- Greater economic and social benefit – through hosting major conferences, exhibitions, and events for the benefit of the local, regional, and international economies and people
All applications are to be made via the BH Live Careers site: careers.bhlive.org.uk
BH Live reserves the right to close the vacancy early should sufficient applications be received. We therefore highly recommend that you submit your application as soon as possible.
