Programme Coordinator – Workplace Wellbeing
Location: Harefield (near Uxbridge)
Contract: Full-time, office-based (Full-time hours: Mon–Fri, 8.30am–5.30pm)
Salary: £27,000–£29,750
Start date: ASAP
Do you want to use your skills to make a real difference?
At International Wellbeing Insights (the research and consultancy arm of The Stress Management Society), we believe that healthier people build healthier organisations — and healthier organisations help create a healthier world.
We’re on a mission to transform the way individuals, teams and workplaces experience stress, resilience, and wellbeing. For over 23 years, we’ve been working with organisations of every size — from the NHS and local councils to global leaders like Mars, Amazon and Philips— to create environments where people don’t just cope, but thrive.
Now, we’re looking for a values-driven, purpose-led Programme Coordinator to join our growing team. Someone who isn’t just looking for a job, but feels inspired by the idea of shaping a future where work and wellbeing go hand in hand.
About the role
This is an office-based, client-facing role where you’ll play an essential part in delivering projects that change lives. No two days will be the same: one day you may be analysing wellbeing data from an international company, the next you might be helping craft a workshop to support frontline staff.
You’ll be right at the heart of our consultancy and research work, supporting programmes that help some of the world’s most recognisable organisations take care of their people.
This role is ideal if you’re looking to build a career in the fast-growing workplace wellbeing sector and want your daily work to create a meaningful ripple effect.
What you will be doing day to day
- Maintaining programme trackers, schedules and action logs across multiple live client projects
- Coordinating logistics for training sessions and workshops — room bookings, invites, materials, joining links, pre-reading
- Communicating with clients on day-to-day matters — scheduling, queries, updates and follow-ups
- Liaising with facilitators and associates to confirm availability, share briefs and ensure they have everything they need
- Preparing client-facing documents, reports and presentation decks
- Supporting data collection and basic analysis of wellbeing assessments and survey results
- Keeping shared files, SharePoint folders and team systems organised and up to date
- Supporting the onboarding of new clients and projects into the delivery workflow
- Helping draft programme materials, resources and content where needed
- Flagging issues early and working with the team to resolve them
What we are looking for
- Strong organisational skills — you like things to be in order and stay on top of detail naturally
- Good written communication — clear, professional and warm in emails and documents
- Comfortable managing multiple tasks and priorities without dropping the ball
- A people person — you build good relationships easily and enjoy working with others
- Proactive — you spot what needs doing and do it without waiting to be asked
- Genuine interest in mental health, wellbeing and the difference organisations can make
- Comfortable with Microsoft 365 — Teams, Outlook, Word, Excel, PowerPoint, SharePoint
Desirable but not essential
- Experience in a coordination, administration or project support role
- Background or education in psychology, mental health, wellbeing or HR
- Experience working in a consultancy, L&D or people-focused environment
- Familiarity with AI tools and an interest in using them to work more efficiently
- Experience dealing with clients or external stakeholders
- Driving licence and access to a vehicle — preferred but not essential
How to apply
Please send your CV and a short cover letter — no more than one page — telling us why this role appeals to you and what you would bring to it. We read every application carefully and appreciate genuine, specific responses.
Send to: [email protected]
The ability to commute reliably to Harefield, Uxbridge is essential. A driving licence and access to a vehicle is preferred.
About you
We’d love to hear from you if you are:
- Motivated by a genuine passion for mental health, wellbeing and positive change
- Educated or experienced in psychology (organisational, workplace, or general), mental health or wellbeing
- Analytical and confident working with both data and people
- Organised, detail-oriented, and able to juggle multiple projects
- A natural communicator, both in writing and in person
- Comfortable liaising with senior stakeholders and building strong relationships
- Friendly, approachable, collaborative — but also proactive and self-motivated
- Excited by the idea of using your skills to create healthier, happier workplaces
Why join us?
Since 2003, we’ve been a trusted voice in workplace wellbeing, working with clients ranging from the NHS and local councils to global organisations like Mars, Amazon, and Philips. At International Wellbeing Insights, you’ll be part of a small, ambitious, and supportive team where your work has a tangible, positive impact. You won’t just be a cog in a machine — your ideas and contributions will matter, and you’ll see the results of your efforts in the lives and workplaces you touch. You’ll gain exposure to high-profile wellbeing projects, the chance to contribute your ideas, and the satisfaction of helping create positive change in workplaces across the world.
We offer:
- The opportunity to work with some of the most innovative and influential organisations in the world
- Hands-on experience across consultancy, training, and research projects
- A chance to be part of a movement that is shaping the future of work and wellbeing
- A values-driven, purpose-led environment where we support each other as much as we support our clients
How to apply
We are reviewing applications and interviewing on a rolling basis, so early applications are encouraged.
If this resonates with you — if you want to put your skills to work in service of something bigger than yourself — we’d love to hear from you. Please send your CV and a cover letter explaining why you feel called to this role.
Corporate: www.wellbeing.work
General: www.stress.org.uk
Join us in our mission to create a healthier, happier, more resilient world — one workplace at a time.
Pay: £27,000.00-£29,500.00 per year
Benefits:
- Casual dress
- On-site parking
- Sick pay
Ability to commute/relocate:
- Uxbridge UB9 6NZ: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Driving to the office would help. Do you have a licence and access to a vehicle?
Work authorisation:
- United Kingdom (required)
Work Location: In person
