Job Title: Facilities Coordinator
Salary: Up to £28,000 -£30,000 per annum, dependent on skills and experience
Location: Hybrid across 3 counties (Oxfordshire, Hertfordshire and Gloucestershire)
STATEMENT OF PURPOSE:
Guideposts is a UK based charity working with people in local communities to help them access the support, opportunities, and skills they need to overcome social challenges, improve their wellbeing and change their lives.
We run a range of services that are focused on helping people to achieve their potential regardless of their circumstances. We connect people together so that they can experience the joy that comes from friendship, activity, learning, purpose, and occupation. We love what we do, and we love seeing people flourish.
Many of the people we support come from the most disadvantaged groups in our society, including children and adults with additional needs and disabilities, people with mental health problems, older people with dementia and other neuro-degenerative conditions, and the families or carers of all these groups. We believe that all people should be equally valued and have an equal chance to live the best life possible, that is why we do what we do.
Together we are the Guideposts community, helping each other to achieve better wellbeing
PURPOSE OF ROLE
The purpose of this role is to be accountable for the successful delivery of office and facilities management for all our Charity sites. Working in partnership with other departments to support a pleasant, safe, legal and appropriate working environment. Communicating with our service leads to ensure that they can access and can operate from premises that are well managed.
This position is a central role where the individual is an ambassador for Guideposts Trust delivering excellent customer service to colleagues, our clients, contractors, support workers and external stakeholders. Demonstrating positive, proactive professional engagement in line with the values of Guideposts.
KEY RESPONSIBILITIES
- Work with Service Leads, Programme Manager, and relevant staff to understand facilities and health & safety requirements across the organisation
- Support implementation of health & safety policies, procedures, and systems
- Maintain and review risk assessments and related documentation
- Support incident reporting processes and ensure appropriate follow-up
- Assist with health & safety audits and compliance checks
- Coordinate facilities management across all sites, including planned preventative maintenance (PPM) and reactive works
- Ensure properties are safe, compliant, and fit for purpose
- Support review and improvement of facilities management processes
- Work with contractors and suppliers, including selection, coordination, and performance monitoring
- Ensure works are completed in line with required standards and compliance requirements
- Review documentation relating to health & safety and facilities, identifying gaps and supporting improvements
- Support development and implementation of standard operating procedures (SOPs)
- Support delivery of property-related projects, including refurbishments and improvements
- Work with service teams to coordinate site-based activities
- Provide guidance and support to staff on health & safety and facilities-related matter
EXPERIENCE, QUALIFICATIONS, SKILLS, AND PERSONAL REQUIREMENTS
Essential:
- Experience in facilities, property, or office management
- Experience coordinating contractors and suppliers
- Experience maintaining documentation and compliance records·
- Good understanding of health & safety practices
- Strong IT literacy (MS Office and record systems
- Ability to work collaboratively with internal and external stakeholders
- Flexible and adaptable approach
- Strong organisational and time management skills
- Proactive and solution-focused attitude
Desirable
- Experience working in a multi-site environment
- Experience in a charity, health, or social care setting
- NEBOSH qualification or equivalent
- Positive approach and good interpersonal style
OTHER DETAILS
Hours of work: 37.5 hours per week (Mon – Fri)
Travel requirements: Travel is an essential part of this role and will be required across all service locations. A full UK driving licence is mandatory. You must also hold Class 1 Business Insurance to cover work-related travel.
All staff are ambassadors for Guideposts and as such may be required from time to time to assist managers and fundraising in the promotion of Guidepost and its work.
All staff have a responsibility to look after the Health and Safety not only of those people who use our services but for themselves and their colleagues and should follow Guideposts Health and Safety Policy and Procedures.
Must hold a full UK driving licence and have access to a vehicle insured for business use.
Guideposts is an Equal Opportunities employer.
This job description is not exhaustive but is provided to assist the post holder to know and understand the main duties of their role. Responsibilities may be subject to review and may be varied in emphasis depending on operational requirements. It may be amended from time to time in discussion with the post holder.
How to Apply
Please visit our website https://guideposts.org.uk/opportunities/ to view the full job description and complete an application form and email to [email protected]
Should you have any queries, concerns or would like further information please email us on [email protected]
Job Type: Full-time
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Additional leave
- Company pension
- Health & wellbeing programme
- Referral programme
- Sick pay
Licence/Certification:
- Right to work in the UK (required)
Work Location: In person
