This is an office-based role in Wokingham, Berkshire.
You will be supported in this role, but also expected to take a real hands-on approach to deliver a high-quality service to our clients. You will work in partnership with a member of our Property Management team to look after a designated portfolio of properties. Accounts Management/Bookkeeping experience is preferred but not essential.
In return, we’re offering a competitive salary and benefits package, including 4 weeks annual holiday, paid leave for the Christmas/ New Year break, plus statutory bank holidays. Early closing on Fridays. Access to a group Health & Wellbeing scheme & a Pension scheme with Royal London.
Please see full job specification as follows:
1. Process monthly Bank Statement using Resident Property Management System to include:
- Monthly reconciliation of Bank Statements
- Produce Aged Debtor Report for Property Manger & Directors of Management Company (quarterly or upon request)
- Produce Expenditure Report for Property Manager & Director of Management Company (quarterly or upon request)
- Provide Property Manager with Account Balances List at the beginning of each working week
- Transfer reserve funds in accordance with the Lease
2. To Demand using Resident Property Management System, the following:
- Service Charge
- Ground Rent (if applicable)
- Insurance (if applicable)
- Utility Bills (if applicable)
- Any other charges occurred during the management of the company
3. Process Debtors (late/non-payment of Charges) to include:
- Contact with Debtor by email, letter or telephone
- To liaise with Brady Solicitors to progress with a debt collection
4. To make settlement of Supplier/Contractor Invoices within a 30-day period by using Internet Banking (Bacs) once approved by Property Manager, to include:
- To enter Supplier/Contractor Invoices onto Resident Property Management System
- To scan/save a copy of the Invoices under CPM date
5. To provide all the leaseholders with the Year End Statement
6. To prepare Year End Package & provide Accountant with documentation required to produce a set of Accounts within 2 months of Property Year End, to include:
- To chase Draft Accounts after 2 months from date of receipt
- Dealing with any surplus/deficit incurred within financial year by crediting or invoicing the leaseholders
7. Administration of CMM Iceberg Account & Ghosts Accounts to include:
- Updating Bank Mandates
- Opening of New Bank Accounts
- Setting up Direct Debits or Standing Orders
8. Weekly meeting with Property Manager to discuss ongoing maintenance works, reports required by Property Manager for Meetings, to discuss debtor control & management of Contractors/Invoicing.
9. Monthly meeting of Accounts Managers to discuss Property Accounts under your management , which will include bank reconciliations, debtors, invoicing,& matters arising, to include:
- Updating Dashboards on a monthly basis
10. To attend meetings with Directors of the Management Company as required
11. Answer the phone (responsibility of all Staff Members)
About Cleaver Property Management:
Cleaver Property Management is a family-run company, which reflects in our unique office culture: come and see us in Wokingham and you'll be greeted at the door by Mabel, our very friendly English Bulldog. Then, in true family fashion, you’ll be offered copious amounts of tea and coffee (mostly coffee) despite your insistence that water will do.
There may be contractors buzzing around, catching up with our Property Managers on the progress of repairs. Or we may all be gathered in the kitchen, as we like to take our lunch breaks together to spend time as a team. The phones may be ringing off the hook or it may be eerily quiet. Either way, on a Friday you’ll hear the gentle jingle of the drinks trolley, as our lovely Office Manager delivers a light tipple to each desk.
Sound like somewhere you'd like to work? Apply now.
We look forward to hearing from you.
Job Type: Full-time
Pay: £26,000.00-£29,000.00 per year
Benefits:
- Company events
- Company pension
- Health & wellbeing programme
- Sick pay
Experience:
- bookkeeping: 1 year (preferred)
Work Location: In person
