Chain coordinator Work, Jobs in Belfast, Ant (with Salaries)

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Bid Administrator - Glasgow

GRAHAM Group -
Hillsborough

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Job details

Fixed term contract
2 days ago

Qualifications

CRM software
Bid management
Document control
Record keeping
Meeting coordination
Microsoft Outlook
Stakeholder collaboration
Stakeholder liaison
Administrative support experience
Filing
Internal department liaison
Quality management
Microsoft Office Suite
Administrative experience
Business development
Stakeholder coordination
Continuous improvement
Organisational skills
SharePoint
Document control software
Management reporting
Data collection
Proofreading
Document management
Tender documentation
Communication skills
Stakeholder management

Full job description

About The Role

BID COORDINATOR/ADMINISTRATOR

DIVISION: Building

LOCATION: Glasgow

We are seeking a Bid Coordinator/Administrator to support the day-to-day management of bids within the Building division at GRAHAM Construction.

The Bid Coordinator/Administrator plays a key role in supporting the successful management and delivery of prequalification submissions, tender bids, framework applications and business development activities across the business.

Working as part of the Bid Team, the Bid Coordiantor/Administrator provides administrative, coordination and document management support throughout the bid lifecycle, ensuring that submissions are produced to a high standard, deadlines are met and information is effectively managed within company systems.

The role requires excellent organisational skills, attention to detail, strong communication abilities and the capability to work collaboratively with bid managers, operational teams, supply chain partners and external stakeholders.

Overview of the role:

Bid Coordination & Administration

Provide administrative support for all stages of the bid and tender process
Assist with the preparation, formatting and production of PQQs, SQs, ITTs, framework submissions, presentations and interview documentation
Maintain bid programmes and submission trackers, ensuring key deadlines are monitored and communicated
Coordinate the collection of information from internal departments and external stakeholders
Support the collation of technical, commercial, quality, health and safety, sustainability and social value information required for submissions
Assist Bid Managers and Bid Writers in reviewing and proofreading bid documentation
Ensure all submission requirements are fully understood and complied with prior to submission
Support the organisation and coordination of tender clarification responses

Document Management

Maintain bid documentation within the company's SharePoint, Common Data Environment (CDE) and CRM systems
Ensure all bid information is accurately filed, version controlled and archived in accordance with company procedures
Manage the upkeep of standard bid content, case studies, CVs, project data sheets and corporate information libraries
Maintain records of completed submissions and lessons learned documentation
Support the implementation of bid governance and document control processes.

Systems & Reporting

Maintain accurate bid records within the company's CRM platform
Generate reports on bid activity, pipeline status, submission outcomes and key performance metrics
Support data collection for monthly and quarterly business reporting
Assist with the monitoring and tracking of bid KPIs, win rates, framework performance and customer feedback

Stakeholder Engagement

Liaise with operational, commercial, planning, design, sustainability, social value and supply chain teams to obtain bid information
Coordinate internal review meetings and bid workshops
Arrange and support tender presentations, interviews, and client engagement activities
Build positive working relationships with colleagues across all business functions

Continuous Improvement

Contribute to the development and improvement of bid processes, systems and templates
Support the capture and dissemination of lessons learned from bid submissions
Assist in maintaining best practice standards across the bid management function
Promote a culture of quality, collaboration and continuous improvement within the team

This job description is intended to give the post holder an appreciation of the role envisaged for the Bid Coordinator/Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Person Specification

Essential

Previous experience in an administrative, coordination, document control, or bid support role
Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook
Experience managing large volumes of information and documentation
Excellent document formatting and proofreading skills
Strong organisational and planning abilities
Ability to prioritise workload and meet multiple deadlines
Knowledge of document management and version control processes
Excellent written and verbal communication skills
High level of accuracy and attention to detail
Ability to work effectively within a fast-paced team environment

Desirable

Previous experience within the construction, engineering, infrastructure, or professional services sector
Experience supporting PQQ, SQ, ITT, framework, or public sector tender submissions
Familiarity with CRM systems such as Microsoft Dynamics
Experience using SharePoint or Common Data Environment (CDE) platforms
Knowledge of social value, sustainability, quality management, or health and safety requirements within construction bids
Awareness of ISO accredited management systems and bid governance procedures

Our Commitment:

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

Email: [email protected]
Phone: 07384 916355

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

Email: [email protected]
Phone: 07384 916355

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.

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chain coordinator jobs in belfast, ant

Bid Administrator - Glasgow

Pre-Construction Manager - Building - London

Pre-Construction Manager - Building - Northern Ireland

Electrical Service Engineer

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