Job Overview
The Finance and Administration Officer will be responsible for providing an efficient and effective financial and administration service for the Association.
Responsibilities
Main Duties
FINANCIAL
Preparation of quarterly Management and Financial accounts including the preparation of accruals and prepayments and posting of journal entries
Assisting in the preparation of year end Financial Statements and providing information to the Association’s External Auditors
Assisting with the preparation of annual Income and Expenditure Budgets and monitoring actual spend against budget
Maintaining the Association’s Fixed Asset Register
Completion of quarterly statutory returns to the DfC & other agencies
Preparing financial reports for Board meetings
Running the monthly Payroll including processing associated payments to HMRC and NEST Pensions
Managing the Purchase ledger system, including processing invoices, preparing payments and resolving queries
Recording and reconciling house occupancy lists and Housing Benefit payments and liaising with NIHE/tenant representatives in relation to same
Undertaking general book keeping tasks including monthly reconciliation of bank accounts and management of petty cash
ADMINISTRATION
Assisting with the management of contracts for the Association’s IT, printing and telephone systems and liaising with service providers when necessary
Arranging meetings of various Board and other committees, compilation of papers for meetings and taking minutes in the absence of the external minute taker
Filing papers, documents and general correspondence including taking responsibility for maintaining and updating the Association’s filing system in accordance with GDPR
Assisting the Maintenance Officers, including updating status of maintenance orders on a weekly basis, maintaining records of statutory servicing and collating regular reports on same.
GENERAL
Undertaking front line/reception duties including welcoming visitors to the office
Checking and ordering stationery supplies and office equipment on a regular basis
Undertaking research for colleagues
Handling confidential information with discretion and in accordance with GDPR principles
Undertaking general day to day activities to ensure the smooth running of the office
Any other duties as may be reasonably required
Requirements
Person Specification
Essential Criteria
1. Education/Training/Experience
· Minimum of 5 GCSE Level (Grade A-C) or equivalent to include Maths & English language
· Experience of financial processing, reconciliations, ledger management, and budget monitoring
· Demonstrable experience in preparing and presenting Financial and Management Accounts and Reports to Senior Management and Board.
· At least 3 years’ experience of working in a Finance role in the past 5 years
2. Skills/Abilities/Knowledge
· Excellent level of IT literacy with advanced level of MS office
· Experience of working on own initiative and as part of small team
· High level of organisational skills and ability to prioritise workload and meet deadlines on an annual, monthly and weekly basis
3. Additional factors
· Willingness to work outside normal office hours on occasions
Desirable Criteria
· Experience of use of Sage accounting software
· Experience of taking minutes at meetings
· Experience of working in a Housing Association
Join us as a Finance Administration Officer and become a key player in our financial success story! We value energetic professionals who are eager to contribute their expertise while growing within a supportive environment that encourages innovation and excellence.
Pay: £34,434.00-£39,152.00 per year
Benefits:
Work Location: In person
