Job Overview
Job Overview
We are seeking a highly organised and detail-oriented Technical Financial Administrator to join our professional growing team. This role involves managing financial data, preparing reports, and supporting financial planning activities. The ideal candidate will possess strong analysis skills, excellent communication abilities, and proficiency in Microsoft Office applications. The position offers an opportunity to contribute to the financial health of our organisation while developing your expertise within the financial services sector.
This is an Office - Based role located in Ashford in Kent, Candidates must be able to commute to the office or be willing to relocate. Flexible working arrangements may be considered following successful completion of the probation period.
Duties
- Booking and coordinating client review meetings
- Prepare client documentation before, during and after review meetings
- Produce Pre-Review and Post-Review Meeting Reports, ensuring accurate data input and readiness for wealth planner review.
- Preparing, submitting and actively following up Letters Of Authority (LOA's) with providers.
- Contacting ceding providers to obtain up-to-date valuations, transfer values and scheme information in preparation for advice.
- Assist in financial planning processes by gathering relevant data and providing insightful analysis.
- Completing and recording all action points arising from meetings in accordance with internal processes and regulatory policy.
- Maintain organised records of financial transactions, invoices, and other relevant documentation.
- Prepare and analyse financial reports using Microsoft Excel and Word, ensuring accuracy and clarity.
- Support the finance team with report writing and data analysis to inform decision-making.
- Utilise organisational skills to manage multiple tasks efficiently, including scheduling meetings and preparing agendas.
- Communicate effectively with internal teams and external clients to facilitate smooth financial operations.
- Use Microsoft Outlook for correspondence, scheduling appointments, and managing deadlines.
- Provide excellent customer service by addressing queries related to financial matters promptly and professionally.
Requirements
- Proven administrative experience, preferably within a financial services environment.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite, particularly Microsoft Word, Excel, and Outlook.
- Experience in back-office CRM like XPlan and/or Quilter systems, Dynamic Planner.
- Excellent report writing and analysis skills with attention to detail.
- Good communication skills, both written and verbal, for liaising with colleagues and clients.
- Knowledge of financial planning principles and procedures is desirable but not essential.
- Ability to manage time efficiently in a fast-paced environment.
- This role offers an engaging environment for those eager to develop their career within finance while applying their organisational talents and analytical capabilities in a supportive setting.
New Client Onboarding
- Ensuring new client documentation is complete, accurate and compliant. Conducting data verification and cleansing of client information.
- Supporting the Wealth Planner in preparing documentation and reports required for client meetings.
- Coordinating and scheduling new client meetings.
Behaviours and Values – Asset Wealth Advisory
· Attention to Detail and Personal Ownership – Order, accuracy and accountability in all work.
· Professionalism and Integrity – Acting with trust, transparency and always putting clients first.
· Proactivity and Initiative – Taking ownership of tasks and contributing to the firm’s growth.
· Empathy and Communication – Respectful, clear and professional engagement with others.
· Teamwork and Resilience – Commitment to collaboration, learning and continuous development.
Benefits
- Salary between £27k to £32k depending on experience
- 28 days holidays including bank holidays
- Company Pension
- Full Training and Support
- Opportunity to progress into Paraplanning
- Study support toward Financial Planning Qualifications
- We support flexible working and hybrid arrangements
Pay: £27,000.00-£32,000.00 per year
Benefits:
- Company events
- Company pension
- Employee mentoring programme
- Financial planning services
- Free flu jabs
- Free parking
- On-site parking
- Sick pay
- Transport links
Ability to commute/relocate:
- Ashford TN24 8DH: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Financial services: 2 years (required)
Language:
Work authorisation:
- United Kingdom (required)
Willingness to travel:
Work Location: In person
