Administrator / assistant to managing Work, Jobs in Bristol, Bst (with Salaries)

Executive Administrator / Assistant to Managing Directo
Patrick James property Ltd —Bristol
- £19 an hour
- Part-time
- Hybrid work
- No experience needed
- Research
- Microsoft Office
- Flexitime
- Work from home
Quick apply
1d
Executive Administrator / Assistant to Managing Director
Patrick James property Ltd —Bristol
- £19 an hour
- Part-time
- Hybrid work
- No experience needed
- Research
- Microsoft Office
- Flexitime
- Work from home
Quick apply
1d
Records Administrator
Osborne Clarke —Bristol
- Monday to Friday
- Microsoft Word
- Analysis skills
- Continuous improvement
Front of House Assistant/ Administrator
Redland Green Club —Bristol
- £13.56 an hour
- Part-time
- Bar
- Front desk
- In-person
- Employee discount
Quick apply
7d
Office Administrative Assistant
Porter Metals & Skip Hire Ltd —Chippenham
- From £12.71 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Free parking
Quick apply
2d
Administrative Assistant
Sedgemoor Manor School —Sedgemoor
- £13.45 an hour
- Front desk
- Communication skills
- School
- Free parking
Business Administrator
Mind —Cardiff
- Hybrid work
- Customer service
- Microsoft Office
- Accounting
11d
Accommodation Support Officer
Civic Recruitment Limited —Newport
- £17.10 an hour
- Full-time
- Hybrid work
- Databases
- Maths
- Organisational skills
Quick apply
Data Quality Administrator
Patford House Partnership —Calne
- From £12.71 an hour
- Full-time
- GP surgery experience
- Microsoft Office
- Organisational skills
- Employee assistance programme
- Employee discount
Quick apply
12d
Assistant Bar Manager
Ashton Gate Stadium —Bristol
- Up to £29,000 a year
- Weekend availability
- Bar
- Management
- Inventory control
Quick apply
3d
Cost Manager - Real Estate
Turner & Townsend —Bristol
- Full-time
- Databases
- Business development
- Mentoring
Quick apply
Senior Quantity Surveyor
Fulkers Bailey Russell —Bristol
- Full-time
- Hybrid work
- Mentoring
- Contracts
- Construction experience
- Employee assistance programme
Quick apply

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Executive Administrator / Assistant to Managing Directo

Patrick James property Ltd -
Bristol

Quick apply

Job details

Permanent | Part-time
£19 an hour
1 day ago

Benefits

Flexitime
Company pension
Work from home

Qualifications

Report writing
Meeting coordination
Travel arrangements
Report generation
Spreadsheets
Administrative support experience
No experience needed
Microsoft Office Suite
Research
Microsoft Office
Administrative experience
Organisational skills
Executive support experience
Communication skills

Full job description

Executive Administrator / Assistant to Managing Director

£19 per hour | 10 hours per week | Permanent | Predominantly home-based

About us

The Patrick James Group is an independent property business operating across Bristol and the South West.

We are looking for an exceptionally organised, reliable and detail-focused person to provide direct administrative support to our Managing Director.

This is initially a 10-hour-per-week role, but it has deliberately been designed as a developing position. For the right person, there is potential for additional hours and responsibilities over time, with the role potentially developing into a broader Executive Assistant / PA position.

The role

Initially, you will take ownership of a defined range of executive administration, including:

Managing vehicle administration, including MOTs, servicing, insurance, breakdown cover, permits, memberships, appointments and records.
Providing selected diary and appointment management for the Managing Director.
Running and compiling recurring management reports.
Maintaining reminders and ensuring important deadlines are not missed.
Checking information for errors, inconsistencies or missing details.
Providing general executive administration.

As you become established in the role, responsibilities may expand to include:

Broader diary management.
Invoice and payment administration.
Preparing payments for approval.
Meeting preparation and action tracking.
Following up agreed actions with colleagues and suppliers.
Research and correspondence.
Travel and other arrangements.
Wider Executive Assistant / PA support.

What we're looking for

Exceptional attention to detail is the most important requirement for this role.

We're looking for someone who is:

Highly organised and reliable.
Conscientious and takes ownership of their work.
Comfortable working independently from home.
Able to follow detailed processes accurately.
Confident using Microsoft Office and online systems.
Numerate and comfortable working with reports, spreadsheets and invoices.
A strong written communicator.
Comfortable handling confidential and commercially sensitive information.
Able to prioritise competing tasks.
Willing to ask questions when something is unclear rather than make assumptions.
Naturally inclined to notice when something doesn't look right.
Someone who follows tasks through to completion rather than needing to be chased.

Previous experience as an Executive Assistant, PA, senior administrator or in a similar role would be useful, but we are more interested in finding someone with the right capabilities and approach than a particular job title.

Property industry experience is not required.

Hours and flexibility

The role is 10 hours per week initially at £19 per hour.

It is predominantly home-based and offers considerable flexibility. However, we would normally expect the hours to be spread across several weekdays rather than worked as a single weekly block, as the role will involve providing ongoing support to the Managing Director.

There may occasionally be a requirement to attend Bristol or Warwickshire, so applicants should be within reasonable travelling distance of one or both locations.

Longer-term opportunity

We are deliberately starting this role relatively small.

As trust is established and the successful candidate demonstrates their capabilities, we expect there to be opportunities to take on additional responsibilities currently undertaken elsewhere within the business.

For the right person, this could mean additional hours and progression into a broader Executive Assistant / PA role supporting the Managing Director as The Patrick James Group continues to develop.

What success looks like

Ultimately, we're looking for someone to whom the Managing Director can hand an appropriate task and be confident that:

It will be completed.
The details will be correct.
Deadlines won't be missed.
Problems will be identified early.
Questions will be asked when appropriate.
Nothing important will simply be assumed.
The work won't routinely need checking afterwards.

If that sounds like the way you naturally work, we'd be very interested in hearing from you.

Pay: £19.00 per hour

Benefits:

Company pension
Flexitime
Work from home

Application question(s):

Please give a brief example of a time when your attention to detail identified an error or potential problem before it caused an issue. What did you notice, and what did you do?
You are given a detailed written procedure for completing an important task, but discover that one part cannot be completed exactly as instructed. What would you do?

Experience:

Administrative: 2 years (preferred)

Work authorisation:

United Kingdom (required)

Willingness to travel:

25% (preferred)

Work Location: Hybrid remote in Bristol BS2 8QU

Quick apply

Refine Your Search

administrator / assistant to managing jobs in bristol, bst

Executive Administrator / Assistant to Managing Directo

Executive Administrator / Assistant to Managing Director

Records Administrator

Front of House Assistant/ Administrator

Office Administrative Assistant

Administrative Assistant

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Accommodation Support Officer

Data Quality Administrator

Assistant Bar Manager

Cost Manager - Real Estate

Senior Quantity Surveyor

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