PT Bookkeeper
20 to 25 hours per week
£26,000 – £30,000 pro rata, dependent on experience
Poolman is one of the UK's leading swimming pool construction, refurbishment, and maintenance companies. We design, build, renovate, and maintain commercial and domestic swimming pools across the UK, delivering projects ranging from residential luxury pools to large-scale commercial installations.
The Role
We are looking for an experienced, organised and proactive Part-Time Bookkeeper to join our friendly team. You will take ownership of the day-to-day bookkeeping function maintaining the Sales and Purchase Ledgers using Sage 50 and Xero across our multi-company accounts while ensuring financial records are accurate, complete and audit ready. The role also includes general company administration and day-to-day support for the management team. We use an external accounting support company for project costing and monthly management accounts, and you'll work closely with them and with our external accountants.
This is a part time office-based role, working 20 hours per week, Monday to Friday, potentially increasing to 25 hours per week during busy periods. We are ideally looking for someone to work these hours over 5 days each week, but would be open to consider a 4 day week from Monday to Thursday. The preferred start time each day would be around 9.30am, although we can certainly offer some flexibility with the daily working hours.
Key responsibilities
General Bookkeeping
- Maintain accurate financial records using Sage 50 and Xero
- Maintain projects accounting on Sage and Xero
- Process customer and supplier transactions, including purchase and sales invoices
- Raise and process purchase orders
- Allocate customer receipts and supplier payments
- Perform regular bank reconciliations
- Maintain accurate nominal ledger postings where required
- Manage the accounts email inbox
- Assist with month-end procedures
- Prepare reports for management and external accountants
Sales Ledger
- Raise and process customer invoices
- Maintain customer accounts and resolve account queries
- Monitor outstanding debts and carry out credit control
- Allocate customer receipts and reconcile accounts; produce statements where required
Purchase Ledger
- Process supplier invoices accurately and reconcile supplier statements
- Prepare supplier payment runs and maintain supplier records
- Resolve supplier invoice and payment queries
Payroll, VAT & Admin
- Download payroll reports and prepare monthly wage reports for the accountants
- Prepare information required for VAT returns and year-end accounts, liaising with our external accountants
- Maintain organised financial and administrative filing systems
- Process employee expense claims and provide general office administration support as required
About you
Essential requirements
- Proven bookkeeping experience, including managing both Sales and Purchase Ledgers
- Strong working knowledge of Sage 50 and Xero
- Good understanding of VAT, bank reconciliations and bookkeeping principles
- Knowledge of the CIS Scheme preferable but not essential
- Competent in Microsoft Excel, Word and Outlook
- Excellent attention to detail, accuracy and organisational skills
- Ability to work independently, prioritise workload and use initiative
- Professional and confident communication skills
Desirable requirements
AAT qualification (or equivalent), or working towards one
Experience within construction or a similar industry
Knowledge of the CIS Scheme preferable
Experience supporting VAT returns
Experience working within a small or medium-sized business
What We Offer
£26,000 – £30,000 pro rata, dependent on experience
Flexible part-time working hours
A friendly, supportive, family-run business with a long-established reputation
Benefits
Casual dress
On-site parking
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Casual dress
- On-site parking
Work Location: In person
