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Administrative Assistant - Cabinet Members

Civic Recruitment Limited
Chichester

Quick apply

Job details

Full-time | Fixed term contract
£19.36 an hour
1 day ago

Qualifications

Meeting coordination
Stakeholder liaison
Administrative support experience
Filing
Microsoft Office Suite
Administrative and business operations experience
Microsoft Office
Administrative experience
Organisational skills
Executive support experience
Communication skills
Office experience

Full job description

Administrative Assistant - Cabinet Members – 1 Month Contract

Location: Chichester

Rate: £19.36 per hour (Umbrella)

Contract: 1 Month Contract

Hours: 37 Hours Per Week

Working Hours:

Monday to Thursday: 8:30 am – 4:30 pm (1-hour lunch)
Friday: 8:30 am – 4:00 pm (1-hour lunch)

Working Pattern: Initially office-based for training, with potential for a hybrid model requiring at least 2 days per week in the office, depending on service needs.

Pay: Bi-weekly

Summary

We are seeking an Administrative Assistant to join our Democratic Services team on a short-term basis, providing essential business support to Cabinet Members. This role is part of the Law, Assurance and Insight Directorate and involves delivering confidential and efficient administrative assistance. You will play a crucial role in managing schedules, correspondence, and daily tasks for Cabinet Members. This position demands strong organizational skills, discretion, and the ability to juggle multiple priorities in a dynamic environment.

Responsibilities

Deliver confidential administrative support to Cabinet Members.
Oversee complex scheduling, including diaries and meetings.
Handle correspondence and ensure prompt responses to inquiries.
Arrange meetings, prepare agendas, and manage related documents.
Communicate with councillors, senior officers, stakeholders, and external contacts.
Prioritize and manage incoming communications.
Maintain accurate records and filing systems.
Assist Democratic Services colleagues as needed.
Ensure deadlines are met and tasks are completed efficiently.
Perform general business support and administrative tasks.

Requirements

Requirements:

Proven experience in administration and business support.
Exceptional organizational and diary management capabilities.
Ability to handle multiple priorities and meet tight deadlines.
Proficient in Microsoft Office and other IT applications.
Strong verbal and written communication skills.
High level of discretion and confidentiality.
Ability to work independently and demonstrate initiative.
Experience managing workloads in a fast-paced setting.
Keen attention to detail and accuracy.

Desirable Qualifications

Experience as a Personal Assistant, Executive Assistant, or Senior Administrator.
Background in supporting senior managers, executives, or elected officials.
Familiarity with Local Government or public sector environments.
Experience in Democratic Services is a plus but not required.

What's on Offer?

£19.36 per hour (Umbrella)
1 Month Contract
37 Hours Per Week
Location: Chichester
Initial office-based role with potential for hybrid working post-training
Bi-weekly pay
Opportunity to collaborate with elected Members and senior officers
Engaging role within a professional Democratic Services team

Ideal candidates may have experience as a Personal Assistant, Executive Assistant, Senior Administrator, Business Support Officer, Administrative Assistant, Team Administrator, or Democratic Services Support Officer.

Quick apply

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