Visa operations administrator Work, Jobs in Hartshill, Brk (with Salaries)

Visa Operations Administrator
UK Research and Innovation —Swindon
- £25,842 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Presentation skills
- Annual leave
- Employee assistance programme
4d
Stores Operative
Venture Engineering Ltd —Witney
- £28,000 - £30,000 a year
- Full-time
- Computer literacy
- Forklift
- Continuous improvement
Quick apply
Programme Administrator
University of Oxford —Oxford
- £18.80 an hour
- Temporary
- Microsoft Outlook
- Doctoral degree
- Computer literacy
- Annual leave
- Employee assistance programme
7d
Business Administration & Marketing Apprentice
University of Oxford —Oxford
- £26,948 a year
- Full-time
- Annual leave
12d
Hallyu South Korean Studies Programme Administrator
University of Oxford —Oxford
- £32,108 - £37,338 a year
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- IT
- Annual leave
8d
Accounts and Supply Chain Assistant
Infinitesima —Abingdon
- £27,250 - £32,250 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
Quick apply
Team Administrator
Savills —Reading
- Full-time
- Administrative experience
- Communication skills
- Annual leave
Client Support Coordinator
Wood —Reading
- Full-time
- Microsoft Office
- Administrative experience
- Office experience
Visual Information Specialist
U.S. Air Forces, Europe —Mildenhall
- £17.33 - £19.33 an hour
- Weekend availability
- Social media management
- English
- Travel
7d

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Visa Operations Administrator

UK Research and Innovation -
Swindon

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Job details

Part-time | Full-time | Fixed term contract
£25,842 a year
4 days ago

Benefits

Annual leave
Company pension
Employee assistance programme
Employee discount

Qualifications

Microsoft Powerpoint
Meeting coordination
Microsoft Outlook
Stakeholder liaison
GCSE
Coaching
Mentoring junior staff
Microsoft Office Suite
Presentation skills
Mentoring

Full job description

Details

Reference number

475687

Salary

£25,842

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Administrative Officer

UKRI Band B

Contract type

Fixed term

Length of employment

12 Months

Business area

UKRI - Operations

Type of role

Operational Delivery

Working pattern

Full-time, Part-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Swindon

About the job

Job summary

UKRI
Salary: £25,842 per annum.
Band: UKRI Band B.
Contract Type: Fixed Term (12 months).
Hours: Full-time/ Part Time (minimum 0.8 FTE) (flexible working available).
Location: Polaris House, Swindon, Wiltshire - Hybrid working available.

Closing Date: Sunday 16th August 2026.

Job description

About the role

UK Research and Innovation (UKRI) is an independent, non-departmental public body, which invests over £6bn per annum in research and innovation. The postholder will work within UKRI Funding Services, covering Visa operations (such as Global Talent Visa and Government Authorised Exchange) and other funding administration tasks. UKRI Funding Services is a dynamic large team that promote coworking, discussion and collaboration to successfully manage awards on behalf of UKRI.

As a UKRI Visa Operations administrator, you will be responsible for administering visa activities that are delivered by the team on behalf of the Research Councils. This includes managing administrative workloads such as:

Checking applicant eligibility criteria against immigration rules.
Maintaining accurate, auditable records suitable for reporting.
Management of mailbox, responding promptly and professionally to emails.
Checking of grants and awards for suitability.
Processing of Contact accounts records.
Data Integrity Management.
Administrative checks.

The post holder will be expected to learn and apply Global Talent Visa and Government Authorised Exchanged visa knowledge and expertise to facilitate the accurate and effective management of the application process, liaising with partners / customers as required and collaborating with colleagues across UKRI at all levels to provide a professional and proficient service and maximise customer satisfaction.

Activities will depend upon the area that the job holder occupies as agreed with line management, and the role will be supplemented by a number of SMART objectives.

Your responsibilities:

The role requires managing the administration of a number of tasks within the UKRI Funding Services team. The Postholder will be responsible for:

Administering the GTV and GAE application process, ensuring compliance with Home Office regulations and maintaining the SLA requirements.
Applying knowledge, skills and expertise to support and have input into UKRI Visa infrastructure.
Providing clear and concise advice to queries/questions from a variety of collaborators at all levels, including the external community maintaining positive relationships.
Providing training and support to other members of the team, building, and maintaining positive relationships.
Embracing changes based upon regulatory or policy requirements e.g., a change to the system, updates from business rules, process changes due to continuous improvement initiatives.
Ensuring the management of data is compliant with GDPR principles.
Processing Contact account records, and Data Integrity Management.
Meeting support, such as arranging meetings, booking meeting rooms and writing up meeting notes.

Person specification

The below criteria will be scored during Shortlisting (S), Interview (I) or both (S&I).

Essential

GCSE level or above / relevant experience (S).
Knowledge of what is required to work in a high volume, transactional and supporting organisation or a similar role. (S).
Experience of working as part of a team (S&I).
Demonstrable ability to work to agreed targets and deadlines. (S&I).
The ability to coach and provide support for less experienced staff (S&I).
Effective organisation and planning skills, including the ability to prioritise and manage complex activities and a varied workload (including conflicting demands) (S&I).
Good IT skills including experience of using Microsoft Office packages: Excel, Word, Outlook, PowerPoint, and an ability to learn new systems (S).

Benefits

Alongside your salary of £25,842, UK Research and Innovation contributes £7,486 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package. We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

An outstanding defined benefit pension scheme.
30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
Employee discounts and offers on retail and leisure activities.
Employee assistance programme, providing confidential help and advice.
Flexible working options.

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

For further information on our benefits please see:
Benefits of working at UK Research and Innovation (UKRI)

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact [email protected]

We encourage candidates to apply as soon as possible, as we reserve the right to close this vacancy early.

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status, we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : UKRI Recruitment Team
Email : [email protected]

Recruitment team

Email : [email protected]

Apply Now

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Details

Reference number

Salary

Job grade

Contract type

Length of employment

Business area

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team