We’re looking for an Accounts Payable Assistant to join our Finance team. This role is central to the smooth running of our Accounts Payable function, ensuring supplier invoices, employee expenses, and finance transactions are processed accurately, efficiently, and in line with organisational policies and compliance requirements.
This is a hands-on role for someone who enjoys working with financial processes, systems, and administration, and who takes pride in accuracy and attention to detail. You'll play an important part in helping ensure suppliers, employees, and partners receive a high-quality service from Finance whilst maintaining strong financial controls.
The work is varied and detail-focused. From processing invoices and expense claims to supporting reconciliations, managing queries, and assisting with month-end activities, you'll be involved in the day-to-day operational backbone of the Finance team.
This role suits someone who enjoys working behind the scenes, improving processes, solving problems, and making sure the detail is right.
Accounts Payable & Finance Processing
You'll support the full Accounts Payable process, from managing incoming invoices through to payment runs. You'll help ensure financial transactions are processed accurately, recorded correctly, and supported by appropriate documentation.
Your responsibilities will include:
- Processing supplier invoices, employee expenses, company card transactions, and partner cost claims
- Verifying documentation and compliance with relevant policies and procedures
- Supporting the setup and maintenance of supplier records
- Coding transactions accurately within finance systems
- Managing supplier and employee queries
- Supporting payment processing activities and maintaining accurate financial records
Reconciliations & Month-End Support
You'll contribute to the accuracy and completeness of financial records through reconciliations and month-end support activities. Attention to detail and a proactive approach will be important as you help ensure financial information is available and up to date.
This includes supporting supplier statement reconciliations, monitoring outstanding transactions, assisting with month-end close activities, and helping ensure key invoices are processed in a timely manner. You'll also support travel and expense reconciliations where required.
Stakeholder Support & Service Delivery
A key part of the role is providing support to colleagues across the organisation. You'll work with employees, suppliers, and partners to answer queries, provide guidance on finance processes, and ensure requests are handled efficiently and professionally.
You'll also support shared finance inbox management, maintain accurate records, and contribute to the smooth day-to-day running of the Accounts Payable function.
Organisation & Delivery
This is a role where organisation and attention to detail are critical. You'll manage multiple priorities, maintain accurate records, support audit activities, and ensure Finance processes continue to operate effectively.
Success in this role comes from being methodical, reliable, and committed to delivering accurate work whilst providing excellent service to internal and external stakeholders.
We're open to candidates from a wide range of backgrounds. You may not have worked in a role exactly like this before, but you should be able to demonstrate many of the skills, experience and capabilities needed to succeed.
You'll likely have experience working within an administrative, finance support, bookkeeping, accounts payable, or finance operations environment. You enjoy working with detail, take pride in accuracy, and understand the importance of maintaining reliable processes and records.
You may be a good fit if you:
- Have experience processing invoices, expenses, payments, or financial transactions
- Are highly organised and comfortable managing multiple priorities
- Enjoy working with systems, processes, and detailed information
- Have strong attention to detail and naturally identify errors or inconsistencies
- Communicate confidently and professionally with colleagues and suppliers
- Take ownership of your work and follow tasks through to completion
You'll also be someone who is proactive, collaborative, and enjoys contributing to a supportive team environment. A positive attitude and willingness to learn will help you succeed in this role.
Experience That Could Be Beneficial
The following experience would be beneficial, although none are essential:
- Experience using Sage or similar accounting systems
- Exposure to Accounts Payable, Purchase Ledger, expenses, or invoice processing
- Experience performing reconciliations or supporting month-end activities
- Familiarity with VAT, finance processes, or financial controls
- Strong Excel skills and confidence working with data
- Experience working in an international or complex organisational environment
We recognise that people build experience in different ways and don't expect candidates to meet every point listed above. If your background aligns with many of these areas and you're excited by the opportunity, we'd love to hear from you.
Working Arrangements
We have adopted a flexible-hybrid model which means employees work flexibly between a remote and office environment. Weekly visits to the office are required for most employees to support our values, collaborative culture and ability to deliver great work together.
For this role, we anticipate that you will initially be required in the office 4–5 days per week for approximately six months whilst building knowledge and confidence across the role. Following this period, we anticipate attendance reducing to a minimum of 3 days per week, subject to business requirements.
Application Process
Our selection process is straightforward and respectful of your time, typically including:
- An initial call with a recruiter
- An interview with the hiring manager
- A final interview
Why work for GÉANT? As an organisation at the heart of research and education networking, we offer talented individuals the opportunity to be part of something worthwhile. Thanks to our terabit network, 50 million researchers, scientists, academics and students can share record volumes of data unconstrained by location, solving some of humankind’s biggest challenges. Work at GÉANT and you’ll be supporting critical research into sustainable energy, deep space, high-energy physics, earth observation, environmental disasters, medicine and much more!
As well as a competitive salary, you’ll receive excellent benefits including a generous holiday allowance, company pension scheme, option for medical insurance, and annual bonus scheme. We are keen to help our people to become the best at what they do so you will have plenty of opportunity to develop your skills through training. In addition, at GÉANT you’ll be able to work flexibly after your initial training period is complete, spending at least 3 days in the office each week with the rest of the time spent working remotely. Please note, during month end you will need to be in the office full time. You will need to be physically located in the UK and live within commuting distance of our office in Cambridge.
