The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.
We are currently recruiting for an Administrative Officer to join our team at Dumfries Sheriff & JP Court on a full time, fixed term basis until 1 July 2027 with the possibility of extension and/or conversion to permanency thereafter.
This is a fully on-site role based in court, offering the opportunity to build a long-term career within a stable and respected public service. As an Administrative Officer, you’ll play a key role in supporting case progression and ensuring the smooth running of daily operations.
Working closely with colleagues and court users, you’ll gain valuable, hands-on experience in a structured environment, with access to ongoing training, clear development pathways, and the benefits of public sector employment—including job security and a competitive pension.
What you’ll do:
- Process court documents and correspondence accurately and on time
- Update and maintain case records on SCTS systems
- Prepare paperwork and files for court hearings
- Carry out general administrative tasks and manage payments
- Support post court activities such as issuing correspondence and preparing minutes
What we’re looking for:
- Strong admin and organisational skills
- Good attention to detail and ability to meet deadlines
- Clear, professional communication skills
- A calm, respectful approach when dealing with the public
- Ability to work well in a team and manage your own workload
This is an excellent opportunity to step into a role with real impact, supporting the delivery of justice across Scotland.
To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.
The closing date for the post is 23:59 on 27 August 2026.
Please note that you must have completed the online assessment by this time for your application to be considered.
Interviews will be held week commencing 14 September 2026.
The start date for this position has been set as 16 November 2026 to allow for group induction and completion of subsequent training courses.
Rehabilitation of Offenders:
The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.
Civil Service Code:
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
Recruitment Principles:
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Complaints:
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at: [email protected] If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at [email protected].
For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
