Job Title: Site Administrator / Document Controller
DIVISION: Building
LOCATION: Bath, South West England
CONTRACT TYPE: Permanent
BENEFITS: Car Allowance, Pension Scheme, Life Assurance, 35 days holiday + more
Job Summary
Join our team as a Site Administrator / Document Controller on a major project in Bath. This is an excellent opportunity for an organised and proactive individual to support the successful delivery of a high-profile construction project. Combining site administration and document control responsibilities, you'll manage project documentation, maintain accurate records, coordinate correspondence, and provide administrative support to the wider project team.
Working closely with Project Managers, Site Managers, Design Teams, and subcontractors, you'll utilise platforms such as Viewpoint 4Projects, SharePoint, and Autodesk Build to ensure project information remains accurate, accessible, and compliant with BS EN ISO 19650 standards.
Key Responsibilities
• Provide comprehensive site administration and document control support to the project team.
• Manage and maintain project documentation, including drawings, specifications, RFIs, technical submissions, reports, and health & safety records, ensuring compliance with company procedures and BS EN ISO 19650 standards.
• Utilise and maintain document management systems such as SharePoint, Viewpoint 4Projects, VIS Pod, and Autodesk Build.
• Coordinate project correspondence, meetings, inductions, training records, and general site administration activities.
• Maintain document registers, workflows, folder structures, and user permissions, ensuring information is accurate, up to date, and easily accessible.
• Coordinate the distribution and quality checking of project information, including drawings and technical documentation.
• Support the project, design, and commercial teams with compliance documentation, O&M manuals, handover information, and tender submissions.
• Prepare meeting minutes, maintain project records, and assist with timesheets, attendance records, and other administrative duties as required.
• Liaise with project stakeholders, consultants, and subcontractors to ensure effective communication and information management throughout the project lifecycle.
Requirements
Essential Criteria
• Previous experience in a Site Administrator, Document Controller, or similar construction support role.
• Experience working within a construction, engineering, or built environment setting.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities within a busy project environment.
• Experience using document management systems such as Viewpoint, SharePoint, Autodesk Build, or similar platforms.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications including Word, Excel, Outlook, and Teams.
• Professional and confident approach when dealing with internal and external stakeholders.
• Ability to work full-time on site in Bath.
Desirable Criteria
• Experience working on education, public sector, or DfE-funded projects.
• Knowledge of BS EN ISO 19650 information management standards.
• Experience supporting project handover documentation and O&M manual compilation.
• Understanding of digital construction processes and document control best practices.
• Full UK Driving Licence.
Our Commitment:
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact us at:
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.
