About the role
Balfour Beatty has an exciting opportunity for an Administration Assistant to join our UKCS Scotland business based in Peterhead.
This is a pivotal role supporting the day-to-day operations of a busy project environment, ensuring the smooth running of the office while providing high-quality administrative support to colleagues and project teams. You will play an important part in maintaining efficient office processes, coordinating resources, and helping to create a productive and professional working environment.
Working as part of a collaborative team, you'll have the opportunity to build strong relationships across the business while contributing to the successful delivery of projects that make a positive impact across Scotland. This role offers variety, responsibility, and the chance to develop your skills within a leading infrastructure group.
What you'll be doing
- Providing comprehensive administrative and secretarial support to project and management teams.
- Supporting the effective day-to-day management of office facilities and resources.
- Maintaining office management systems and processes to ensure efficient operations.
- Processing invoices and ensuring appropriate authorisation and timely administration.
- Ensuring office security procedures, Health & Safety requirements, and compliance standards are maintained.
- Managing office supplies and coordinating replenishment as required.
- Arranging travel and accommodation bookings for colleagues.
- Ordering and distributing PPE in line with company procedures.
- Coordinating meeting room and conference facility bookings.
- Monitoring office equipment and arranging repairs or maintenance when required.
- Liaising with suppliers, contractors, and service providers to support office operations.
- Supporting procurement activities and ensuring compliance with company processes.
- Maintaining statutory and communication notices within the office.
- Assisting with business continuity planning and emergency preparedness activities.
- Promoting Balfour Beatty values, supporting sustainability initiatives, and maintaining a strong focus on Zero Harm.
Who we're looking for
We are looking for an organised and proactive individual with excellent administrative skills and a professional approach to their work.
You will ideally have:
- Experience working within a busy office or administrative environment.
- Strong organisational skills with the ability to prioritise multiple tasks effectively.
- The confidence to work independently and use your own initiative.
- Excellent communication skills and the ability to build strong relationships with colleagues and stakeholders at all levels.
- A collaborative approach and strong team-working abilities.
- The ability to remain calm and effective when working under pressure and to tight deadlines.
- A customer-focused mindset with a commitment to delivering high standards of service.
- Strong IT skills, including proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
- Excellent attention to detail and a commitment to maintaining accuracy in all aspects of your work.
If you're looking to join a supportive team and contribute to the successful delivery of critical infrastructure projects across Scotland, we'd love to hear from you.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK20052
