Executive Assistant (FTC)
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University of Oxford —Oxford
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Executive Assistant (FTC)

Fortescue -
Kidlington

Apply Now

Job details

Fixed term contract

Benefits

Company pension
Employee assistance programme
Private medical insurance
Car scheme

Qualifications

Microsoft Powerpoint
Microsoft Word
Report writing
Meeting coordination
Corporate travel itinerary planning
Travel arrangements
Report generation
Stakeholder collaboration
Computer literacy
Stakeholder liaison
Administrative support experience
Administrative experience
Executive support experience
Time management

Full job description

Country/Region: GB

State: OXF

City: Kidlington

Job ID: 16478

Executive Assistant (FTC)

The Power of Now

Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

An opportunity has arisen for an Executive Assistant to support the CTO Office on a fixed term contract.

About the role

Provide confidential administrative support to the CTO Office. Oversee competing diary commitments, prioritising key deliverables and ensuring suitable travel arrangements are made.

Operate as a partner to the executives, an integral contact facilitating engagement with their teams and the wider business.

What you will do

Manage and organise multiple calendars across time zones with competing priorities and schedules.
Coordinate appointments and travel as necessary, including the facilitation of hospitality and catering as required.
Arrange complex and detailed international travel including flights, hotels, visas, ground transport, as well as producing comprehensive and detailed itineraries considering cost and integrity.
Proactively support the delivery of key programs of work, assisting relevant stakeholders with deadlines and support the creation of reports and presentations as required.
Organise and prepare for meetings, including gathering documents and attending to logistics of meeting.
Support with the prioritisation of emails and responding when necessary.
Develop and cultivate collaborative relationships with peers, members of the Executive and external partners.
Develop effective processes to ensure efficient delivery of information.
Support communication with key stakeholders as required.

About you

Extensive and progressively responsible and diversified administrative experience, including support to Executive team members.
The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multi-task.
A proactive approach to work, with a high level of attention to detail and enjoy working to deadlines.
The ability to work collaboratively, with no task too big or small and build relationships across the whole business.
Strong computer skills and tech savvy – deep understanding of Excel, Word, PowerPoint and Internet tools.
Ability to travel and be available outside of core office hours when required.
Outstanding time management skills are essential.
Excellent verbal and written communications skills.
Resourceful, innovative and proactive with the ability to think independently and make critical decisions under pressure.
Discretion and confidentiality is essential

What is in it for you?

Our UK benefits include:

Bonus scheme
Aviva Pension
Group Life Assurance
Group Income Protection
Electric Car Scheme
Health Cash Plan
Employee Assistance Programme
Private Medical Insurance
26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year
Childcare Benefits
Free on-site gym access and discounted national memberships

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.

Apply Now

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executive assistant jobs in yarnton, oxf

Executive Assistant (FTC)

Temporary PA & EA Roles - Join the TSS pool

Programme Coordinator and Executive Assistant (CeBAM)

Administrative Assistant to the Director of Research

Executive Assistant to the CEO

Personal Assistant

Executive Assistant (12-Month FTC)

Personal Assistant to CEO (and Team Administrator)

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