Job Role: Building Safety Administrator (2 years FTC)
Location: Worcester
Hours: 35 hour per week - 9am to 5pm Monday to Friday
Salary: £25,000
At Innovus, we are committed to delivering market leading solutions and professional services. As a Building Safety Administrator, you will be contributing to our vision to be recognised as the market leading provider of services to the UK’s property sector.
We are proud to employ highly skilled, experienced and innovative people who deliver business expertise and services across the property industry.
Main Purpose of the role:
In this role, working on a major investor client contract, the Building Safety Administrator will provide essential administrative support to the Statutory Compliance Manager, who serves as the primary point of contact for client applications to the Cladding Safety Scheme ensuring robust documentation suitable for internal and external audit.
You will be responsible for delivering comprehensive administrative support across the client portfolio, ensuring that all active Government Funding applications relating to Building Safety Defect remediation works are accurately tracked, managed, and coordinated.
Additionally, you will maintain precise records for buildings where the client is not the direct applicant, obtaining up-to-date status updates from relevant stakeholders and ensuring information is uploaded to the central database promptly, including managing regular follow-ups to prevent delays or missed updates.
Success in this role will require effective workload management, strong organisational skills, and a consistent focus on maintaining high levels of data accuracy and the ability to identify and escalate risks promptly.
This role reports to the Statutory Compliance Manager.
Main Responsibilities:
- Ensure all records for the projects are maintained and kept up to date including maintaining a full audit trail of evidence and correspondence
- Each project will require liaison between internal and external stakeholders to gather information to collate and upload to the application portal on time and proactively chase outstanding information where required
- Monthly reporting is also required, both internally and for the applications. This must be co-ordinated and provided to the relevant stakeholders in a timely manner
- Records must also be maintained in relation to projects that the client is not directly responsible for, liaising with the appropriate agents to get regular updates ensuring updates are logged against the correct asset and project workstream
- Each project will have Government funding that Innovus will be responsible for, invoices will need to be collated, recorded, authorised and passed for payment whilst also updating the relevant portal
- Accurate Excel trackers will need to be maintained so that ad hoc reports can be generated for each stage of remediation and enable data analysis from the internal data systems
- Ensure the data held within the customer and asset database, is accurate and update records where applicable
- Report to the Statutory Compliance Manager regularly areas that need to be escalated such as delays, missing documentation, or emerging compliance risks
- Regularly review data and highlight areas of potential non-compliance
- Support continuous improvement of administrative processes, templates, and reporting tools to enhance efficiency and data quality
Experience:
- Essential
- Excellent verbal and written communication skills
- Strong organisational and time-management skills, efficient in maintaining administration and record keeping electronically
- An ability to proactively manage workload and deal with the conflicting demands of a high-paced and high-pressure environment with clear deadlines
- IT literacy in Microsoft Office, with proven high level working knowledge of Excel is important
- An elevated level of accuracy and diligence
- Experience of inputting data into systems and maintaining high data integrity
- Ability to analyse basic data and produce appropriate reporting
- Excellent IT skills, social-media awareness and up to date with new technology and regulations
- Desire to learn new systems and legislation to ensure our client is kept up to date with the changing pace of remediation
- Experience of working in an administrative role within an office environment
- Desirable
- An understanding or background of Property Management sector with familiarisation of government funding schemes and legislation and their requirements including experience of using Government application portals.
- Experience of working within regulated or compliance-driven processes
- Experience of maintaining and inputting data into various systems and reconciling data across different sources
- Personal Qualities & Skills
- Well-developed organisational skills
- Ability to work quickly and accurately to meet tight deadlines.
- To be proactive when faced with tasks and confidently assess areas where value can be added to our client offering
- Enthusiastic collaborator
- Able to produce work of a consistently high quality.
- Excellent people skills
- Possess a 'can do' attitude with a confident approach to ownership and accountability
Working at Innovus:
At Innovus, we recognise that people come to work to do a great job, and we actively support this through our internal employee reward platform and a culture that celebrates contribution.
We’re passionate about helping our people grow and progress, and we encourage ongoing personal and professional development. We also understand the importance of a healthy work-life balance, offering flexibility where possible depending on role requirements.
Everything we do is guided by our core values: Trust, Respect, Integrity, Innovation, and Delivery.
What We Offer:
At Innovus, we believe our people deserve the best, just like our customers. That’s why we provide the tools, training, and support you need to thrive, alongside a competitive salary and a great range of benefits.
We're committed to creating a supportive, inclusive workplace where everyone can succeed.
Diversity and Inclusion:
At Innovus, we’re committed to building a diverse and inclusive workforce and recruit based on merit. We welcome applications from everyone, including those interested in job share opportunities.
As an inclusive employer, we provide equal employment opportunities to all qualified candidates. If you have any accessibility requirements or need adjustments at any stage of the recruitment and selection process, please contact our team, we are happy to support you.
Ready to apply:
Click the ‘Apply’ button below to begin your application. You’ll be asked to upload your CV and answer a few short questions. As part of the process, you may also be invited to complete online verbal and numerical reasoning tests.
Please note that, due to the nature of our sector, all roles are subject to an Enhanced DBS check.
If you meet the criteria for the role, we’ll be in touch to arrange a brief telephone interview. Shortlisted candidates will then be invited to a first-stage interview with the hiring manager and a member of our team.
Due to the high number of applications we receive, we may not be able to contact everyone individually — but we truly appreciate your interest in joining Innovus.
