Our friendly and busy Medicines Team at North West Ambulance Service are seeking an organised and motivated individual to provide business administration and support the day to day supervision of the service.
You will have:
- Positivity and the desire to strive for a high standard of service delivery
- Fluent use of Microsoft 365 including Excel, PowerPoint, Word, Outlook, Publisher, Teams, SharePoint, etc
- Excellent communication skills both written and verbal
- Be well organised
- Planning and prioritising skills in a busy environment and be able to reorganise work in view of conflicting and changing priorities
- The ability to supervise staff helping them to problem solve to ensure medicines are where they need to be when they are needed
- Pharmacy based experience and/or qualifications are desired but full training will be provided in the operations of the Medicines Supply Hub to build upon existing skills, qualifications and experience
Your main duties would be:
- Supporting the Medicines Team’s projects by organising workloads and maintaining tasks, actions and risks associated with projects.
- Supporting the Medicines Team with all aspects of business administration, including taking minutes, organising agendas, calendar management, organising personnel records, etc
- Administrative support for digital systems in use within the Medicines Team
- Data inputting and extraction, data organisation for analysis, typing, document formatting, creating reports.
- Controlled drugs stock management including the checking of supplied orders before distribution
- Supervisor responsibilities for the Medicines Supply Hub and its team of Medicines Supply Assistants as part of a rota (approximately two days a week plus cover for leave)
- Support the day-to-day management of medicine supply activity
North West Ambulance Service NHS Trust provides 24 hour, 365 days a year accident and emergency services to those in need of emergency medical treatment and transport.
Our highly skilled staff provide life-saving care to patients in the community and take people to hospital or a place of care if needed.
We also provide non-emergency patient transport services for those patients who require non-emergency transport to and from hospital and who are unable to travel unaided because of their medical condition or clinical need.
Alongside the other emergency services, we also work to ensure the safety of the public and treatment of patients in the event of a major incident.
We also deliver the NHS 111 service in the North West. NHS 111 replaced NHS Direct in 2013. This service was introduced to make it easier for people to access local NHS healthcare services in England. It provides non-emergency medical help fast, and is available 24 hours a day, 365 days a year.
The role will be based in the office at the Medicines Supply Hub in Ribbleton, Preston. Working hours will be Monday to Friday 8am to 4pm. Due to the supervisory element of the role the location, days and hours are fixed to fit in line with current rota requirements. The ability to work flexibly in times of peak demand is required to support the critical nature of the service provided. Please ensure you have read the full Job Description and Person Specification before applying for this role.
Visa sponsorship is not possible for this role for either candidates or existing employees. This role does not meet the eligibility criteria for Skilled Worker/ Health and Care Worker visas as set out at gov.uk. Graduate visa holders should have no expectation of long-term employment through sponsorship. Additionally, your visa conditions and validity period must allow you to work in the role question and for a suitable period to allow training and execution without requiring sponsorship.
Please ensure that you have read and understood the job description and person specification before applying.
