Executive assistant/office manager Work, Jobs in Byfleet, Sry (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
14d
Office Coordinator
RQ Biotechnology Ltd —London
- £30,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Work from home
Quick apply
2d
Office Manager / Executive Assistant
Newsweek —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Executive Assistant & Office Manager
DigitalBridge —London
- Microsoft Powerpoint
- Microsoft Outlook
- Salesforce
Quick apply
Office Administration and Executive Assistant
Capax —London
- £18 an hour
- Hybrid work
- Typing
- In-person
- Communication skills
Quick apply
14d
Operations & Office Manager
imagino —London
- £40,000 - £45,000 a year
- Hybrid work
- English
- Human resources
- Organisational skills
- Annual leave
Quick apply
Executive Assistant Office Manager
KellyDeli —London
- Full-time
- Computer literacy
- English
- Administrative experience
- Annual leave
Quick apply
Executive Assistant and Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
10d
Corporate Sales Manager
The Eadn London —London
- £24,000 - £45,000 a year
- Part-time
- Sales
- Business development
- In-person
- Employee discount
Quick apply
Executive Assistant & Office Support
Smiths Detection —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Organisational skills
Quick apply
Executive Assistant / Office Manager UK&I
Eaton —Slough
- Microsoft Outlook
- Computer literacy
- Databases
Executive Assistant / Personal Assistant / Office Manager
Kannan Property Development Ltd —Harrow
- £35,000 - £40,000 a year
- Weekend availability
- Microsoft Outlook
- Writing skills
- Research
- Free parking
Quick apply
2d
Executive Assistant
Civic Recruitment Limited —London
- £29.75 an hour
- Temporary
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
Executive Assistant
StandardX —London
- Administrative experience
- Bachelor's degree
- Organisational skills
Executive Assistant
Department for Science, Innovation & Technology —London
- £34,150 - £35,355 a year
- Part-time
- Hybrid work
- Presentation skills
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
12d
Office Manager/PA
GoPlaces —London
- £30,000 - £45,000 a year
- Full-time
- Hybrid work
- Communication skills
- Work from home
Quick apply
13d
Personal Assistant / Office Manager
Script Assist —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Office Manager & PA
Tug Agency —London
- Google Suite
- Computer literacy
- Research
- Work from home
6d
Customer Success Specialist
Malt —London
- Hybrid work
- CRM software
- English
- Conflict management
- Annual leave
Executive Assistant to Director
Palais —London
- £37,000 - £42,000 a year
- Part-time
- CRM software
- Research
- Administrative experience
Quick apply
2d

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Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

Quick apply

Job details

Full-time
£28,000 - £36,000 a year
14 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Process improvement
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

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