Document control Work, Jobs in Cardiff, Wls (with Salaries)

Facilities Administrator
Pharmaron —Cardiff
- Microsoft Word
- Microsoft Excel
- Engineering
Quick apply
13d
Technical Administrator
NewPrinces Group —Cardiff
- Monday to Friday
- Microsoft Office
- Analysis skills
- Continuous improvement
- Free parking
- Annual leave
Quality Specialist
Cytiva —Cardiff
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Engineering
- Annual leave
4d
Compliance Officer
Vista Retail Support —Cardiff
- £30,000 a year
- Temporary
- Bachelor's degree
- Free parking
Quick apply
Finance Assistant - Purchase Ledger
Ty Hafan —Sully
- £26,655 - £28,619 a year
- Full-time
- Hybrid work
- Administrative experience
- Accounting
- IT
- Free parking
- Employee assistance programme
6d
Document Controller
Tilbury Douglas —Clevedon
- Full-time
- Microsoft Office
- Communication skills
- Annual leave
- Employee assistance programme
1d
Purchasing Assistant
JMC Aviation —Barry
- Temporary
- ERP systems
- Maintenance
- Administrative experience
Governance Risk & Compliance Officer
Sierra Nevada Corporation Mission Systems UK,LTD —Saint Athan
- Full-time
- Organisational skills
- Business
- Communication skills
- Employee assistance programme
Quick apply
13d
Document Control Administrator
Bilfinger SE —Bridgwater
Audit Manager
NHS Wales Shared Services Partnership —Cardiff
- £50,129 - £57,365 a year
- Full-time
- English
Document Controller (13527)
Tilbury Douglas —Clevedon
- Full-time
- Microsoft Office
- Communication skills
- Annual leave
- Employee assistance programme
1d
Project Controller
WSP —Cardiff
- Microsoft Excel
- Engineering
- Microsoft Office
Area Security Supervisor
Mitie —Cardiff
- Weekend availability
- Military
- Team management
- Travel
Area Security Manager
Mitie —Cardiff
- Weekend availability
- Management
- Military
- Team management
Geo-Environmental Consultant
AECOM —Cardiff
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Communication skills
Care Assistant
Bupa —Cardiff
- £13.10 - £14.10 an hour
- 12 hour shift
- Care plans
- Communication skills
- Employee discount
- Gym membership
Quick apply
Project Coordinator
Osprey Group —Bridgwater
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance programme
Finance Systems Analyst (D365 Finance & Operations) - 12 month FTC
Control Risks —Cardiff
- ERP systems
- Analysis skills
Quick apply
7d
Clinical Research Coordinator II
Velocity Clinical Research, Inc. —Bristol
- Full-time
- English
- Microsoft Office
- Bachelor's degree
- Annual leave
Quick apply
Solution Architect
Amentum —Cardiff
- Full-time
- Analysis skills
- IT
- Communication skills
- Employee assistance programme

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Facilities Administrator

Pharmaron -
Cardiff

Quick apply

Job details

13 days ago

Qualifications

Microsoft Word
Microsoft Excel
Maximo
Engineering
Maintenance
Microsoft Office
CMMS
Administrative experience
Organisational skills
SharePoint
Business
Document management systems
Communication skills
Information Technology

Full job description

Job Introduction

Position: Facilities Administrator

Location: Cardiff

Pharmaron is a global CRO helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services.

We’re proud of the impact we make and just last year, we supported over 780 discovery projects, 1,000+ CMC programmes, and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules to biologics and gene therapies, and we work with more than 3,000 global customers. To learn more, visit www.pharmaron.com.

About the Role

Pharmaron is currently looking to recruit a proactive, highly organised, and detail-oriented Facilities Administrator to join our Facilities team in Cardiff.

This role plays a critical part in supporting the efficient operation of our site by coordinating maintenance activities, managing contractor documentation, maintaining facilities systems, and ensuring compliance with site procedures and regulatory requirements. Working closely with Facilities Management and engineering teams, you will be the central point of coordination for planned maintenance activities, contractor management, documentation, and reporting.

This is an excellent opportunity for someone with experience in facilities, engineering administration, maintenance planning, or a regulated manufacturing environment who enjoys working in a fast-paced and highly collaborative setting.

Key responsibilities:

Maintain and update the Computerised Maintenance Management System (CMMS), including Maximo and associated maintenance records.
Schedule and coordinate preventative maintenance activities across the site.
Organise maintenance contracts, service visits, renewals, and contractor attendance.
Manage contractor documentation including permits, risk assessments, method statements, certificates, and service reports.
Coordinate emergency contractor call-outs and support facilities response activities where required.
Maintain engineering and facilities compliance documentation and document control systems.
Generate maintenance, compliance, KPI, and audit-readiness reports.
Support audit preparation activities and ensure accurate record keeping.
Coordinate Facilities meetings and maintain meeting minutes and action trackers.
Support purchasing activities, including obtaining quotations, raising purchase requests, and monitoring deliveries.
Maintain records of critical spares, consumables, and inventory items.
Assist with training coordination and maintenance of departmental training matrices.
Identify opportunities to improve processes, efficiency, and ways of working across the Facilities function.

Candidate Profile

Education:

ONC/HNC in Business Administration or a related discipline, or equivalent relevant experience.
Degree in Science, Engineering, Information Technology, Computer Science, or a related discipline would be advantageous.

Experience:

Previous experience in a Facilities, Engineering, Maintenance Administration, Facilities Coordination, or similar role.
Experience using a Computerised Maintenance Management System (CMMS) such as Maximo, SAP PM, IFS, or equivalent.
Experience working within a regulated environment such as pharmaceutical, biotechnology, manufacturing, chemical, food production, medical device, or similar industries.
Experience coordinating maintenance activities, contractors, or engineering services.
Experience supporting compliance activities, audits, document control, or quality systems is advantageous.

Skills & Knowledge:

Strong organisational and planning skills with the ability to manage multiple priorities.
Excellent attention to detail and a methodical approach to work.
Strong administrative and documentation management skills.
Proficiency with Microsoft Office applications including Excel, Word, SharePoint, and Office 365.
Ability to work effectively with engineers, contractors, suppliers, and internal stakeholders.
Strong communication and relationship-building skills.
Analytical and problem-solving mindset.
Ability to work independently while contributing as part of a wider team.
Proactive, adaptable, and solutions-focused approach.

Why Pharmaron?

Collaborative Culture: Thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners and collaborators.

Quick apply

Refine Your Search

document control jobs in cardiff, wls

Facilities Administrator

Technical Administrator

Quality Specialist

Compliance Officer

Finance Assistant - Purchase Ledger

Document Controller

Purchasing Assistant

Governance Risk & Compliance Officer

Document Control Administrator

Audit Manager

Document Controller (13527)

Project Controller

Area Security Supervisor

Area Security Manager

Geo-Environmental Consultant

Care Assistant

Project Coordinator

Finance Systems Analyst (D365 Finance & Operations) - 12 month FTC

Clinical Research Coordinator II

Solution Architect

I want to receive the latest job alerts for document control in cardiff, wls

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