Assistant secretary Work, Jobs in Coventry, Eng (with Salaries)

Personal Assistant / Legal Administrative Assistant
Hajveri Institute —Coventry
- £12.71 - £15.00 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
11d
Personal Assistant / Legal Administrative Assistant
ZAS Freelance Solicitor LTD —Coventry
- £12.71 - £15.00 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
12d
Conveyancing Legal Assistant
Eventus Recruitment Group —Coventry
- £25,000 - £28,000 a year
- Call to connect
- Microsoft Office
- Organisational skills
- Communication skills
- Annual leave
Conveyancing Legal Assistant
Countrywide Tax and Trust Corporation —Leamington Spa
- £25,000 a year
- Full-time
- Administrative experience
- Bachelor's degree
- Organisational skills
- Free parking
Quick apply
Support Medical Secretary
The Royal Orthopaedic Hospital NHS Foundation Trust —Birmingham
- £25,760 - £27,476 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
2d
Band 4 PA/Secretary - Neurology Administration Team
Birmingham and Solihull Mental Health NHS Foundation Trust —Birmingham
- £28,392 - £31,157 a year
- Full-time
5d
Youth leader secretary
Alvechurch fc —Birmingham
- £13 - £15 an hour
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Free parking
Quick apply
9d
Legal Assistant (Conveyancing)
GloverPriest —Lichfield
- Word processing
- Communication skills
Administrator/Personal Assistant
Paragon Place Limited —Smethwick
- £10 - £15 an hour
- Temporary
- Hybrid work
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
9d
Governance Administrator & Executive Assistant
St Basils —Birmingham
- £27,016 - £28,821 a year
- Full-time
- No degree
3d
Corporate Lawyer
Precision Hire Ltd —Birmingham
- Full-time
Quick apply
4d
Commercial Real Estate Lawyer
Precision Hire Ltd —Birmingham
- Full-time
Quick apply
4d

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assistant secretary jobs near coventry, eng

Personal Assistant / Legal Administrative Assistant

Hajveri Institute
Coventry

Quick apply

Job details

Full-time | Self-employed | Freelance
£12.71 - £15.00 an hour
11 days ago

Qualifications

Microsoft Word
Microsoft Outlook
Administrative experience
Organisational skills
IT
Typing
Audio typing
Communication skills

Full job description

Role Overview

I am seeking a reliable, organised and professional Personal Assistant to provide administrative, diary, client communication and case management support in a busy legal practice environment.

The role is primarily administrative and organisational. The successful candidate will assist with managing the solicitor’s diary, emails, client communications, document handling, case progression and general office administration. The role may involve exposure to legal matters, but the PA will not be expected to provide legal advice or undertake substantive legal work unless expressly directed and supervised.

This position requires excellent discretion, confidentiality, attention to detail, good communication skills and the ability to manage competing priorities.

Key Responsibilities

Managing the solicitor’s diary, including appointments, client meetings, court hearings, conferences, deadlines and reminders.

Arranging meetings with clients, counsel, experts, courts, tribunals, agencies and third parties.

Sending appointment confirmations, reminders and follow-up communications.

Monitoring incoming emails and bringing urgent matters to the solicitor’s attention.

Organising emails into appropriate client folders or case management systems.

Sending routine communications to clients, courts, counsel, experts and third parties when authorised.

Taking initial client enquiries and recording accurate details.

Arranging consultations and follow-up appointments.

Case Management and File Administration

Assisting with the administrative preparation of court forms, letters, instructions and other documents under supervision.

Document and Digital File Management

Scanning, saving, naming and filing documents accurately.

Converting, combining, paginating and organising PDFs.

Preparing documents for signature and return.

Ensuring that electronic and physical files are kept organised and up to date.

Court, Counsel and Third-Party Liaison

Communicating with courts and tribunals for administrative purposes.

Liaising with barristers’ clerks, experts, interpreters, process servers and other professionals.

Answering calls, taking messages and dealing with administrative queries.

Maintaining task lists and chasing outstanding actions.

Assisting with billing administration, invoices and payment reminders where required.

Following office procedures for file management, client care, conflict checks, identification documents and compliance.

Essential Skills and Experience

Excellent organisational and diary management skills.

Strong written and verbal communication skills.

Good attention to detail and accuracy.

The ability to prioritise tasks and work under pressure.

Good IT skills, including Microsoft Word, Outlook, PDF software and case management systems.

The ability to handle confidential and sensitive information.

Desirable Skills and Experience

Previous work as a PA, legal secretary, legal assistant or administrative assistant.

Experience in a solicitors’ firm, barristers’ chambers, court office or professional services environment.

Familiarity with family law, civil litigation, wills and probate, regulatory law or general legal administration.

Experience preparing court bundles and indexed PDF documents.

Audio typing or transcription experience.

Ability to speak additional languages.

Limits of the Role

This is not a fee-earner role. The PA will not be expected to conduct litigation, provide legal advice, exercise independent legal judgment, negotiate legal issues, draft substantive legal documents without supervision, or communicate legal advice to clients.

Any legal or case-related work must be carried out only under the solicitor’s direct supervision and in accordance with the solicitor’s instructions.

Shortlisted candidates may be invited to attend an interview and may be asked to complete a short administrative task to assess organisation, written communication and attention to detail.

Work Location: In person

Pay: £12.71-£15.00 per hour

Work Location: In person

Quick apply

Refine Your Search

assistant secretary jobs in coventry, eng

Personal Assistant / Legal Administrative Assistant

Personal Assistant / Legal Administrative Assistant

Conveyancing Legal Assistant

Conveyancing Legal Assistant

Support Medical Secretary

Band 4 PA/Secretary - Neurology Administration Team

Youth leader secretary

Legal Assistant (Conveyancing)

Administrator/Personal Assistant

Governance Administrator & Executive Assistant

Corporate Lawyer

Commercial Real Estate Lawyer

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