Administrative associate Work, Jobs in Eynsford, Ken (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- Contracts
Admissions Associate
London Business School —London
- Hybrid work
- CRM software
- Data entry
- Organisational skills
- Annual leave
- Gym membership
8d
QA Associate
hVIVO Services Limited —London
- Administrative experience
Delivery Station Liaison Agent with Portuguese
Amazon UK Services Ltd. —West Thurrock
- Full-time
- English
Assistant Practice Manager
Barnard Medical Group —Sidcup
- Full-time
- In-person
- Annual leave
Quick apply
TMO Analyst
South East Water —Snodland
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Agile
- Communication skills
- Time management
- Annual leave
1d
Assistant Corporation Secretary
Channel4 —London
- From £48,125 a year
- Hybrid work
- Research
- Administrative experience
- Organisational skills
14d
French Wealth Solutions Associate (French Assurance Vie Associate)
Fisher Investments Europe —London
- Full-time
- Hybrid work
- English
- Bachelor's degree
- No degree
- Annual leave
- Work from home
Finance Assistant, Pre-Opening - The St. Regis London
Marriott International, Inc —London
- Full-time
- Hotel
- Analysis skills
- Communication skills
- Employee assistance programme
- Sick pay
Administrative Assistant - Investment Banking, London
Bank of America —London
- Overtime
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Employee assistance programme
Legal Practice Assistant
King & Spalding —London
- Full-time
- Microsoft Word
- Business development
- Organisational skills
- Employee assistance programme
- Gym membership
Onboarding Advisor
tiney —London
- £31,500 - £47,000 a year
- Hybrid work
- In-person
- AI
- Annual leave
- Work from home
Administrator
Irwin Mitchell —London
10h
Administrator & Referral Officer
AshLea Medical Practice —Leatherhead
- £13.65 an hour
- Part-time
- Data entry
- In-person
- Health & wellbeing programme
- Sick pay
Quick apply
Finance Associate – Group Accounts Payable
Oxford International Education Group —London
- £34,000 a year
- Full-time
- Hybrid work
- Writing skills
- English
- Analysis skills
Quick apply
Operations Associate
Incite —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
Quick apply
People Operations Associate
Omnea —London
- Full-time
- Hybrid work
- Human resources
- Organisational skills
- Contracts
Customer Success Associate
MillTechFX —London
- Full-time
- CRM software
- Writing skills
- English
- Annual leave
Residence Life Coordinator, First Year Focus - NYU London
New York University —London
- Weekend availability
- Management
- University
- No degree
- Annual leave
Research Governance Officer
Queen Victoria Hospital NHS Foundation Trust —East Grinstead
- £39,959 - £48,117 a year
- Part-time
- No degree

I want to receive the latest job alerts for administrative associate in eynsford, ken

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent

Qualifications

Microsoft Powerpoint
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Stakeholder liaison
Management accounts preparation
Project coordination
Internal department liaison
Forecasting
Contracts
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

Refine Your Search

administrative associate jobs in eynsford, ken

Project Coordinator / Team Administrator

Admissions Associate

QA Associate

Delivery Station Liaison Agent with Portuguese

Assistant Practice Manager

TMO Analyst

Assistant Corporation Secretary

French Wealth Solutions Associate (French Assurance Vie Associate)

Finance Assistant, Pre-Opening - The St. Regis London

Administrative Assistant - Investment Banking, London

Legal Practice Assistant

Onboarding Advisor

Administrator

Administrator & Referral Officer

Finance Associate – Group Accounts Payable

Operations Associate

People Operations Associate

Customer Success Associate

Residence Life Coordinator, First Year Focus - NYU London

Research Governance Officer

I want to receive the latest job alerts for administrative associate in eynsford, ken

Related Searches

Explore jobs in more locations

Overview

Main responsibilities

Skills Required

Required experience

How to apply

About us

Jobseeker tools

Employer Tools

Browse

Stay Connected