Costs Clerk
The Cost Clerk is responsible for the accurate allocation, monitoring, and reconciliation of project costs across the business. The role plays a key part in ensuring labour, plant, materials, subcontractor, and overhead costs are correctly assigned to projects and cost codes, providing reliable financial information to support operational and commercial decision-making.
A primary responsibility of the role is the administration, verification, and reconciliation of employee timesheets, ensuring labour costs are accurately recorded and allocated to the relevant projects, departments, and cost centres.
Key Responsibilities
Timesheet Administration & Reconciliation
· Collect, review, and process weekly employee timesheets.
· Verify timesheet accuracy against work schedules, site records, and labour allocations.
· Reconcile timesheets against payroll records and project labour reports.
· Ensure labour hours are correctly allocated to the relevant projects and cost centres.
· Identify discrepancies, missing information, or incorrect coding and liaise with managers to resolve issues.
· Monitor submission deadlines and follow up on outstanding timesheets.
· Produce labour utilisation and attendance reports as required.
· Support payroll processing by providing accurate labour information.
Reporting & Data Management
· Maintain accurate records within the company's accounting, payroll, and project management systems.
· Generate cost allocation reports, labour analysis reports, and project cost summaries.
· Assist with budgeting, forecasting, and cost tracking activities.
· Provide administrative support for commercial and finance functions.
· Ensure documentation is filed and retained in accordance with company procedures.
Cost Allocation & Cost Control
· Allocate labour, plant, material, subcontractor, and overhead costs to the correct project, contract, and cost code.
· Process cost information in line with company procedures and accounting requirements.
· Review and validate purchase orders, invoices, delivery notes, and cost records for accuracy.
· Investigate and resolve cost coding discrepancies and allocation errors.
· Support project teams in maintaining accurate cost records.
· Produce regular cost reports and summaries for management review.
· Assist with month-end cost reporting activities.
· Maintain project cost trackers and supporting documentation.
Skills & Experience
Essential
· Previous experience in a cost clerk, accounts, payroll, finance administration, or project administration role.
· Strong numerical and analytical skills.
· Experience of timesheet processing and reconciliation.
· Good understanding of cost allocation principles.
· Proficient in Microsoft Excel and Microsoft Office applications.
· High level of accuracy and attention to detail.
· Excellent organisational and time management skills.
· Ability to work independently and manage multiple priorities.
Desirable
· Experience working within construction, rail, engineering, or infrastructure sectors.
· Knowledge of job costing systems and project accounting.
· Experience using accounting and payroll systems.
· Understanding of cost reporting methodologies.
Personal Attributes
· Detail-oriented and methodical.
· Strong problem-solving skills.
· Reliable and trustworthy when handling confidential information.
· Professional and proactive approach.
· Good communication and interpersonal skills.
· Ability to challenge discrepancies and seek accurate information.
· Team player with a strong customer-service mindset.
Role
- Salary Commensurate on Experience
- Full time role - temporary for 6 months with view to permanent thereafter.
- 25 day plus statutory bank holiday annual leave
- Company Pension Scheme
- BUPA Healthcare
Please apply with current cv.
Benefits:
- Company pension
- Flexitime
- Free parking
Work Location: In person
