Assistant director Work, Jobs in Hillsborough, Dow (with Salaries)

Personal Assistant/Operations Support
Irish Stone —Hillsborough
- Part-time
- Computer literacy
- Administrative experience
- Organisational skills
Quick apply
10h
Lead Officer - Special Schools & Specialist Provisions, Resourcing & Budgetary
Education Authority —Belfast
- £65,226 - £68,475 a year
- Weekend availability
- Bachelor's degree
- Team management
- Budgeting
14d
PHA_Assistant Director for Health Protection and Surveillance band 8c
Health and Social Care Trust —Belfast
- £76,965 - £88,682 a year
13d
Out of Hours Call Handler ( Weekends)
Connected Health —Belfast
- £12.71 an hour
- Part-time
- Hybrid work
- Computer literacy
- Organisational skills
- Computer skills
- Referral programme
Quick apply
Senior Project Manager - EdIS
Education Authority —Antrim
- £60,886 - £64,147 a year
- Full-time
- Bachelor's degree
- Team management
- Training & development
8d
Events Assistant
Whytematter —Belfast
- From £24,000 a year
- Weekend availability
- Hybrid work
- Marketing
- Organisational skills
- Budgeting
Assistant Director Paeds, PHN & SARC
Health and Social Care Trust —Antrim
- £76,965 - £88,682 a year
- Hospital
4d
Executive Assistant
Rackspace —Hyde Park
- £31,827 - £42,436 a year
- Weekend availability
- Customer service
- Writing skills
- Research
- Employee stock purchase plan
5d
Assistant Director, Operational Due Diligence, Strategy & Execution, Belfast or Derry, Londonderry
EY —Belfast
- Management
- Sales
- Engineering
Personal Assistant
DWF —Belfast
- £17,920 a year
- Part-time
- Hybrid work
Receptionist and Facilities Assistant
Williams Lea —Belfast
- £29,500 a year
- Overtime
- English
- Front desk
- In-person
- Referral programme
Estimator / Senior Estimator - Civil Engineering - Manchester
GRAHAM Group —Hillsborough
- Civil engineering
- Management
- Presentation skills
Architectural Assistant
Hyphen —Belfast
- £27,750 a year
- Hybrid work
- Quality control
- Travel
- Annual leave
- Employee assistance programme
Assistant Company Secretary
Danske Bank —Belfast
- Full-time
- Microsoft Office
- Databases
- Organisational skills
- Annual leave
Care Assistant
Quality Care Services Limited —Hillsborough
- £13 an hour
- Part-time
- No experience needed
- Paid training
- Employee discount
Budgetary Support Officer - (Finance Business Partner Team), Finance Directorate - 2 posts
Education Authority —Belfast
- £44,075 - £47,181 a year
- Full-time
- Bachelor's degree
- Team management
- Organisational skills
11h
Associate Director / Manager - Corporate Finance & Deal Advisory - Belfast
Grant Thornton —Belfast
- Full-time
- Business development
- Team management
- Mentoring
Care Manager
Visiting Angels Northern Ireland —Belfast
- £36,000 - £45,500 a year
- Full-time
- Training & development
- Care plans
- Free parking
- Paid training
Quick apply
17h
Admin Assistant - Maternity Cover
Calibro Workspace Ltd —Antrim
- £21,000 - £25,000 a year
- Temporary
- CRM software
- Hotel
- Data entry
Quick apply
Healthcare Assistant (Wards)
Kingsbridge Healthcare Group —Belfast
- £25,082 a year
- Employee discount
11d

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Personal Assistant/Operations Support

Irish Stone
Hillsborough

Quick apply

Job details

Permanent | Part-time
10 hours ago

Benefits

Private dental insurance
Company pension
Private medical insurance
On-site parking

Qualifications

Report generation
Computer literacy
Spreadsheets
Administrative support experience
Safety toolbox talks
Administrative experience
Organisational skills
Computer skills
Construction experience
Executive support experience
Data collection
Data visualisation

Full job description

Personal Assistant / Operations Support

Part-time hours considered – ideally around 9.30am–2.30pm, Monday to Friday

We are looking for a highly organised, confident and inquisitive person to work closely with our Managing Director in a varied role that sits somewhere between Personal Assistant, Operations Coordinator and the MD’s “eyes and ears” around the business.

This is a role for someone who genuinely likes to understand how a business works.

It would suit someone who is naturally organised, comfortable with computers, confident speaking to people at all levels and, importantly, does not wait to be told what to do.

You may be working on a spreadsheet or preparing information for the MD one minute, then walking around the yard or visiting one of the offices the next because you have spotted something that needs understanding or following up.

What will you be doing?

The role will be varied. Some days will be very busy and others may involve more routine or mundane administration — so we need someone who is happy to get stuck into whatever needs doing.

Your responsibilities may include:

Helping the MD with day-to-day administration and business information.
Helping with programme and workload planning.
Tracking staff allocation to jobs and keeping an overview of who is where each day.
Maintaining clear and accurate records and spreadsheets.
Producing information for the MD in a visual and easy-to-understand format, including graphs, bar charts and other presentations.
Gathering information from different parts of the business and bringing it together so the MD can quickly see what is happening.
Walking around the offices, yard and other areas of the business to understand what different people do and where support may be needed.
Keeping the MD informed about what is happening generally across the business — not just through reports, but through conversations and observation.
Following up on actions and making sure things do not get forgotten.
Helping with planning, coordination and general business administration.
During quieter periods, potentially visiting sites to assist with Health & Safety administration.
With training and support, potentially helping to deliver toolbox talks or other basic H&S communications to site staff.
Assisting with general H&S and ISO administration where required.
Taking on new responsibilities as you learn more about the business.

The person we are looking for

Personality and approach are more important to us than having a long list of qualifications.

We need someone who is:

Highly computer literate — this is essential.
Very confident using spreadsheets and comfortable working with data.
Able to turn information into clear visual presentations, rather than simply producing lists of figures.
Open to the use of AI and to exploring new technology.
Highly organised and able to keep track of multiple things at once.
Confident enough to walk into an office, introduce themselves and ask questions.
Naturally inquisitive — someone who wants to understand why something is done, not simply be told what to do.
Self-motivated and able to spot things that need doing without waiting for instructions.
A good communicator who is comfortable speaking to office staff, management and site personnel.
Practical and sensible, with good judgement.
Comfortable moving between different types of work and dealing with changing priorities.
Discreet and trustworthy.
Someone who can recognise when the MD needs information, input or a conversation — and equally importantly, when he needs to be left alone to get on with something.
Willing to get out from behind the desk and understand the business first-hand.

You don't need to know everything already

What matters much more is your attitude towards learning.

For example, you might start with little or no H&S knowledge and, through asking questions, taking an interest and learning how things work, gradually become involved in H&S and ISO administration.

That is exactly the sort of attitude we are looking for.

If you see something you don't understand, we want you to ask.

If you think there is a better way of doing something, we want you to say.

If you notice something happening in the business that the MD should know about, we want you to tell him.

This isn't a traditional PA role

There will certainly be administration, spreadsheets, planning and organisation involved, but this isn't a role where you sit at a desk waiting for the next task.

We want someone who will get up, walk around, talk to people, learn what they do and understand what is happening across the business.

You will become an important source of information for the MD and, over time, someone who understands enough about the whole business to see where things are going well, where something needs attention and where you may be able to help.

The role can be part-time and could work particularly well for someone looking for school-friendly hours, for example 9.30am–2.30pm. There may also be some flexibility around the exact hours for the right person.

What would make you stand out?

You don't necessarily need a particular qualification.

You might come from a PA, administration, operations, project coordination, office management or planning background — or from something completely different.

What will make you stand out is being the sort of person who:

sees something → asks questions → learns → organises it → communicates it clearly → gets on with the next thing.

If that sounds like you, we'd like to hear from you.

Job type: Part-time
Hours: Approximately 9.30am–2.30pm, with flexibility for the right person
Experience: Administrative/PA/operations experience advantageous but not essential
Construction experience: Advantageous but not essential
Computer skills: Essential

Benefits:

Company pension
On-site parking
Private dental insurance
Private medical insurance

Application question(s):

Are you highly computer literate with the ability to produce visual reports and presentations?

Work Location: In person

Quick apply

Refine Your Search

assistant director jobs in hillsborough, dow

Personal Assistant/Operations Support

Lead Officer - Special Schools & Specialist Provisions, Resourcing & Budgetary

PHA_Assistant Director for Health Protection and Surveillance band 8c

Out of Hours Call Handler ( Weekends)

Senior Project Manager - EdIS

Events Assistant

Assistant Director Paeds, PHN & SARC

Executive Assistant

Assistant Director, Operational Due Diligence, Strategy & Execution, Belfast or Derry, Londonderry

Personal Assistant

Receptionist and Facilities Assistant

Estimator / Senior Estimator - Civil Engineering - Manchester

Architectural Assistant

Assistant Company Secretary

Care Assistant

Budgetary Support Officer - (Finance Business Partner Team), Finance Directorate - 2 posts

Associate Director / Manager - Corporate Finance & Deal Advisory - Belfast

Care Manager

Admin Assistant - Maternity Cover

Healthcare Assistant (Wards)

I want to receive the latest job alerts for assistant director in hillsborough, dow

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