Assistant secretary Work, Jobs in Mayfair, Gtl (with Salaries)

Executive Assistant to CEO / Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Assistant: Legal Support (Junior Legal Secretary)
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Typing
8d
Notarial Assistant
Salinger Notary Public —London
- £12,500 a year
- Part-time
- Computer literacy
- English
- Bachelor's degree
Quick apply
10d
PA and Office Administrator
HIC Bespoke Studio Ltd —London
- £26,000 - £28,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
Quick apply
1d
Legal Assistant/Secretary
Eden Place Group —London
- £26,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's degree
- Free parking
Quick apply
4d
Company Secretarial Assistant
Universal Music Group —London
- Full-time
- Microsoft Powerpoint
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
Company Secretarial Assistant (9 Month FTC)
Ardonagh Specialty —London
- Hybrid work
- Organisational skills
- Financial services
- Communication skills
- Annual leave
Quick apply
Private Patient Billing Officer
Chelsea and Westminster Hospital NHS Foundation Trust —London
- £34,186 - £37,389 a year
- Weekend availability
1d
Legal Secretary/Legal Assistant – Litigation Department (Chiswick)
Bindmans —London
- Computer literacy
- Maths
- Typing
Executive Assistant to the CEO
Withersworldwide —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee discount
EA to CEO
Executive Support —London
- £43,267 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- Organisational skills
- Employee assistance programme
Quick apply
9d
Administrator, Heathrow
Moore Kingston Smith —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
Assistant Private Secretary
Crown Prosecution Service —London
- £37,615 - £39,885 a year
- Temporary
- Hybrid work
- Presentation skills
- Travel
- Flexitime
12d
Deputy Company Secretary
Clarksons —London
- Analysis skills
- Project management
- Mentoring
Assistant Company Secretary
Marie Curie —London
- £40,000 a year
- Full-time
- Hybrid work
- Continuous improvement
- No degree
- Organisational skills
- Annual leave
- Employee assistance programme
Quick apply
Assistant Corporate Secretary
T. Rowe Price —London
- Full-time
- English
- Analysis skills
- Communication skills
Legal Administrative Assistant (UK)
Mullen Coughlin LLC —London
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Time management
Quick apply
9d
Associate, Company Secretarial Assistant
Janus Henderson —London
- Hybrid work
- Microsoft Outlook
- Databases
- Organisational skills
1d
Assistant Company Secretary
PoloWorks —London
- £50,000 - £55,000 a year
- Hybrid work
- Microsoft Powerpoint
- Writing skills
- SharePoint
- Annual leave
- Employee assistance programme
Quick apply
Executive Assistant, Construction Disputes
Forsters —London
- Microsoft Powerpoint
- Microsoft Word
- Travel

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Executive Assistant to CEO / Office Manager

Healthxchange -
London

Apply Now

Job details

Permanent

Benefits

Annual leave
Company pension
Employee discount

Qualifications

Microsoft Powerpoint
Technical troubleshooting
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Event coordination
Facilities management
Administrative support experience
Process improvement
Microsoft Office Suite
Research
Technical support
Onboarding coordination
Organisational skills
SharePoint
Event planning assistance
Company secretarial coordination
Executive support experience
Office management
AI
Communication skills
New starter paperwork completion for onboarding

Full job description

Executive Assistant and Office Manager

Reports to: CEO

Location: London Office, 5 days a week in the office

Package: Competitive salary + annual discretionary bonus

About the Role:

We are searching for a fantastic Executive Assistant and Office Manager to join. The purpose of the role is to increase the effectiveness and productivity of the CEO and Executive Team by providing proactive, tech-savvy administrative and project support. The role combines traditional EA responsibilities with office management and a forward-thinking approach to improving business processes through technology, AI tools, and smart working practices.

About Healthxchange:

Founded in 2000, Healthxchange is the leading supplier of medical aesthetic products and services to professionals across the UK & Ireland. Healthxchange proudly partner with award-winning brands including Obagi Medical, Medik8, Jan Marini, and Jane Iredale to strategically commercialise their products in market. We currently supply over 9,000 clinics with a full range of products (Skincare, Injectables, Energy-based devices) and services (software & education) to support their 360 business needs. The company offers a dynamic environment for innovation and growth in the medical aesthetic space.

Responsibilities:

CEO & Executive Team Support

Provide day-to-day administrative and secretarial support to the CEO as the primary point of contact, and as a secondary priority to the wider Executive Team
Manage and coordinate the CEO's diary, scheduling meetings, calls, and travel with efficiency and sound judgement
Assist the Executive Team with diary management, meeting scheduling, and general coordination
Prepare briefing materials, agendas, and correspondence on behalf of the CEO
Act as a gatekeeper for the CEO's time, prioritising requests and managing competing demands
Support the CEO on confidential projects requiring discretion, including sensitive commercial, regulatory, or people matters, and provide lighter company secretarial support such as coordinating with external company secretaries and maintaining statutory registers

Executive Meeting Governance:

Own the rhythm of recurring leadership meetings (weekly Exec stand-ups, monthly leadership meetings, quarterly offsites), including managing agendas, pre-reads, follow-ups, and action tracking

Technology & Process Improvement

Identify and implement smarter ways of working, including using AI tools to improve meeting scheduling, travel booking, and other administrative workflows
Troubleshoot lower-grade IT issues in meeting rooms and shared office spaces (e.g. video conferencing setup, display connectivity, audio problems)
Research and recommend new tools or platforms that improve efficiency across the business
Lead or support ad-hoc projects as delegated by the CEO, including process improvement and operational initiatives

Travel & Events

Manage travel requests for the CEO and Executive Team, and oversee travel arrangements across the wider business, advising on cost-effective options
Support on-the-road sales staff with ad-hoc logistical issues
Assist with the planning, coordination, and delivery of key company events

Information & Documents

Maintain a central register of all key policies and corporate documents

Facilities & Office Management

Act as the London office manager, ensuring the smooth day-to-day running of the Victoria office, including supplies, cleaning, maintenance, and landlord liaison
Own the visitor experience at the London office, including room bookings, catering, greeting clients and partners, and ensuring the right technology is set up for meetings
Support Group-wide facilities management by centralising office administration and acting as the point of contact for facilities queries

People Team Support

Provide cover for the People Team Coordinator during periods of annual leave, handling onboarding and offboarding processes and preparing employment offer documentation
Support the smooth arrival of new starters in the London office, ensuring desks are ready, IT is set up, and introductions are scheduled

Requirements:

Experience working as an EA, PA, or in a similar support role, ideally within a fast-paced or tech-enabled environment
Genuinely comfortable with technology - curious about new tools, confident troubleshooting everyday IT issues, and enthusiastic about using AI and automation to improve ways of working
Strong organisational skills with excellent attention to detail and the ability to manage multiple live tasks with accuracy and initiative
Excellent verbal, written, and numerical communication skills
Sound judgement, discretion, and the ability to maintain absolute confidentiality
Proactive and resourceful - someone who anticipates needs, takes ownership of projects, and delivers without close supervision
Comfortable managing upwards and across a senior leadership team, including chasing Exec members for deliverables
A commitment to providing excellent service

IT Skills

Microsoft 365 at an intermediate to advanced level (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Confident using AI and emerging technologies to improve productivity, streamline administrative processes, and identify smarter ways of working, with a willingness to continuously learn and adapt to new tools.
Able to diagnose and resolve basic AV and IT issues in meeting rooms

Benefits

Company pension, annual performance bonus, 23 days holiday plus bank holidays (and increasing with service), staff discount, staff social events, access to Health Assured EA, Birthday Off Perk.

Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.

Apply Now

Refine Your Search

assistant secretary jobs in mayfair, gtl

Executive Assistant to CEO / Office Manager

Assistant: Legal Support (Junior Legal Secretary)

Notarial Assistant

PA and Office Administrator

Legal Assistant/Secretary

Company Secretarial Assistant

Company Secretarial Assistant (9 Month FTC)

Private Patient Billing Officer

Legal Secretary/Legal Assistant – Litigation Department (Chiswick)

Executive Assistant to the CEO

EA to CEO

Administrator, Heathrow

Assistant Private Secretary

Deputy Company Secretary

Assistant Company Secretary

Assistant Corporate Secretary

Legal Administrative Assistant (UK)

Associate, Company Secretarial Assistant

Assistant Company Secretary

Executive Assistant, Construction Disputes

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