Practice facility Work, Jobs in Oxford, Eng (with Salaries)

Client & Practice Coordinator
Hedges Law —Oxford
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
- Employee discount
- Life insurance
Quick apply
10d
Anti-Harassment and EDI Advisor
Oxford Brookes University —Headington
- £41,064 - £44,746 a year
- Full-time
- Hybrid work
- University
- No degree
- Teaching
- Annual leave
- Employee assistance programme
Outreach and Schools Liaison Coordinator
Brasenose College —Oxford
- £35,681 - £41,636 a year
- Full-time
- Social media management
- Public speaking
- Microsoft Office
- Annual leave
- Employee assistance programme
Programme Administrator
University of Oxford —Oxford
- £35,681 - £38,366 a year
- Full-time
- University
- Annual leave
2d
Research Assistant (Nutrition)
Oxford Brookes University —Headington
- £32,080 - £34,610 a year
- Full-time
- Hybrid work
- University
QA Releaser
Baxter —Oxford
- Full-time
- English
- Microsoft Office
- Time management
- Annual leave
9d
Senior Facilities Assistant
OXFORDSHIRE COUNTY COUNCIL —Oxford
- £29,064 a year
- Part-time
- Communication skills
- Employee discount
11d
Laboratory Assistant
University of Oxford —Oxford
- £28,437 - £34,732 a year
- Full-time
- Laboratory experience
- Maintenance
- Microsoft Office
9d
Facilities Management Coordinator
Mitie —Didcot
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Facilities Management and Compliance Lead
SouthOxfordshireAndVale —Abingdon
- £52,892 - £58,923 a year
- Maintenance
- Project management
- Continuous improvement
- Flexible schedule
Quick apply
PDS Process Laboratory Technician (Bank)
UK Health Security Agency —Didcot
- £27,335 - £28,442 a year
- Part-time
- Microsoft Outlook
- Customer service
- Care experience
9h
Health, Safety, Quality & Environmental Manager
Atlas Workplace Services —Oxford
- Up to £52,000 a year
- Microsoft Word
- Microsoft Excel
- Contracts
Quick apply
Data Center Technician , Operations, IT, & Support Engineering
Amazon Data Services UK Limited —Didcot
- 12 hour shift
- Computer Science
- AWS
- Bachelor's degree
4d
Duty Manager
Leisure Solutions Community Trust —Oxford
- £31,410.94 a year
- Part-time
- Hybrid work
- Hospitality
- Sales
- Supervising experience
- Employee assistance programme
- Gym membership
8d
ASSOCIATE TECHNICIAN
Quantum Fabrix —Kidlington
- Full-time
- Laboratory experience
- Microsoft Office
- Travel
- Annual leave
Quick apply
Facilities Manager
Emcor —Oxford
- Up to £47,000 a year
- Full-time
- Microsoft Office
- Travel
- IT
- Employee assistance programme
- Referral programme
Quick apply
4d
Centre Manager - Banbury Lodge
UK Addiction Treatment Centres —Banbury
- £45,000 - £50,000 a year
- Full-time
- Microsoft Outlook
- Management
- Microsoft Office
Quick apply
Deputy Company Secretary
Essentra —Oxford
- Hybrid work
- Analysis skills
- No degree
- Organisational skills
- Annual leave
- Employee assistance programme
8d
Facilities Technician
University of Oxford TSS —Oxford
- £14.98 an hour
- Temporary
- Customer service
- Maintenance
- Microsoft Office
- Annual leave
9d
Laboratory Technician
Avantor —Oxford
- Full-time
- Laboratory experience
- First Aid Certification
- Organisational skills
10d

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Client & Practice Coordinator

Hedges Law -
Oxford

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Company events
Employee discount
Life insurance

Qualifications

Maintenance
Microsoft Office
Administrative experience
Organisational skills
Financial services

Full job description

MAIN PURPOSE OF THE ROLE:

The role is to be the face of the company for clients and staff. You will be at the heart of the firm’s office in Summertown, welcoming clients and dealing with their initial enquiries in a friendly, professional manner, in accordance with our company’s values. You will also be assisting with the effective running of office operations and facilities as well as supporting the administration of the legal teams.

ESSENTIAL CHARACTERISTICS

Provides a friendly, welcoming, and client-focused service at all times.
Communicates clearly and professionally with clients, colleagues, and visitors.
Creates a positive first impression by maintaining high standards of professionalism and presentation that reflects the firm's values and standards.
Handles telephone and face-to-face enquiries with confidence and professionalism.
Uses IT systems and administrative tools effectively to support day-to-day operations.
Demonstrates strong organisational skills, effectively managing competing priorities while remaining reliable, punctual, and accountable.
Works collaboratively as part of a team while showing initiative and the ability to work independently.
Maintains confidentiality and handles sensitive information in line with GDPR and legal standards.

KEY TASKS

Maintain facilities, to agreed presentation and stock standards, ensuring all client-facing areas are clean, organised, and operational throughout the working day.
Ensure all meeting rooms are prepared and client-ready ahead of scheduled meetings, to support a seamless client experience.
Process incoming and outgoing post accurately and within daily service timescales, including scanning, distribution, franking, and maintaining operational franking machine balances.
Coordinate office maintenance, repairs, and improvement works, ensuring issues are identified, reported, and resolved in a timely manner with minimal disruption to business operations.
Manage stationery and office supply inventories within agreed budgets, maintaining appropriate stock levels and reducing preventable shortages.
Build effective relationships with suppliers and service providers, ensuring contracted services are delivered to the expected standard, on time, and within budget.
Coordinate facilities-related compliance activities, including fire safety, security systems, archiving, file retrieval, and confidential waste management, ensuring processes remain effective and compliant.
Work collaboratively with the Practice Director and Business Services team to support operational, facilities, IT, and administrative objectives across the firm.
Provide proactive administrative support to legal and business services teams, delivering work accurately and within agreed timescales.
Consistently demonstrate the firm's values through exceptional client care, professionalism, teamwork, and a commitment to continuous improvement.
Handle confidential and sensitive information responsibly, ensuring full compliance with GDPR, firm policies, and professional standards.
To undertake any other duties, as may be required, in relation to the general running of the office.

Essential Criteria

1. Demonstrable experience delivering a professional front-of-house or client service function, effectively managing enquiries and creating a positive client experience across multiple stakeholder groups.

2. Experience coordinating administrative and operational activities, ensuring tasks are completed accurately, within agreed timescales, and to a consistently high standard.

3. Ability to manage competing priorities, utilise Microsoft Office and business systems effectively, and handle confidential information in accordance with GDPR and organisational policies.

Desirable Criteria

1. Previous experience within a legal, professional services, financial services or other regulated environment.

2. Experience managing office facilities, supplier relationships, maintenance activities or workplace services.

3. Understanding of facilities compliance requirements, records management, health and safety responsibilities, or data protection requirements.

4. Experience providing administrative support across multiple teams and working collaboratively with both operational and professional staff.

5. Evidence of identifying and implementing improvements to administrative, client service or office management processes.

Job Types: Full-time, Permanent

Benefits:

Company events
Employee discount
Life insurance

Application question(s):

Can you reliably commute to Summertown (Oxfordshire) to fulfil this role?

Work Location: In person

Quick apply

Refine Your Search

practice facility jobs in oxford, eng

Client & Practice Coordinator

Anti-Harassment and EDI Advisor

Outreach and Schools Liaison Coordinator

Programme Administrator

Research Assistant (Nutrition)

QA Releaser

Senior Facilities Assistant

Laboratory Assistant

Facilities Management Coordinator

Facilities Management and Compliance Lead

PDS Process Laboratory Technician (Bank)

Health, Safety, Quality & Environmental Manager

Data Center Technician , Operations, IT, & Support Engineering

Duty Manager

ASSOCIATE TECHNICIAN

Facilities Manager

Centre Manager - Banbury Lodge

Deputy Company Secretary

Facilities Technician

Laboratory Technician

I want to receive the latest job alerts for practice facility in oxford, eng

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