The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
The role is to provide administrative and operational support to the Money Laundering Reporting Officer ("MLRO") and Deputy Money Laundering Reporting Officer ("DMLRO") for Apex Jersey and all associated entities (the "Apex regulated entities") in the day-to-day delivery of the Financial Crime Prevention ("FCP") Function in Jersey.
The role holder will work closely with the MLRO and DMLRO, supporting them in maintaining accurate records, registers and reporting outputs, and will have access to all business lines, support departments and necessary information required to fulfil the role.
The Senior Administrator will report to the Jersey MLRO.
Key responsibilities
The role holder will support the MLRO and DMLRO in delivering the FCP Function for the Apex regulated entities. The role is primarily administrative in nature, with the expectation that responsibilities will develop over time as the role holder gains experience and progresses towards a relevant professional qualification.
Key responsibilities can be summarised as follows:
- Support the MLRO and DMLRO in the receipt, logging and tracking of internal SARs in accordance with internal reporting procedures;
- Maintain and update the Register of Suspicious Activity Reports under the direction of the MLRO and DMLRO;
- Maintain accurate records of all requests for information from law enforcement authorities, and records relating to all internal and external SARs;
- Assist the MLRO and DMLRO in the preparation and submission of disclosures to the Financial Intelligence Unit where necessary;
- Maintain confidentiality at all times in the management of correspondence and records relating to SARs, to avoid tipping off;
- Provide administrative support to the MLRO and DMLRO in their liaison with the Commission, the FIU and any other external enquiries in relation to money laundering or financing of terrorism, including drafting and tracking correspondence;
- Maintain, update and quality-check spreadsheets, trackers and registers used by the FCP Function, including PEP, Sanction, ML and TF screening logs;
- Assist in the collation of data and Management Information ("MI") for reporting to the Board, Senior Management and the Jersey Head of Compliance;
- Support the MLRO and DMLRO in coordinating and recording AML/CFT/CPF training, including new joiner training and refresher sessions, and maintaining the associated training records;
- Where any potential areas of AML/CFT/CPF vulnerability or risk are identified in the course of the role, ensure these are promptly escalated to the MLRO or DMLRO so that corrective plans can be instigated;
- Support the implementation of the group's money laundering reporting initiatives at a local level;
- Assist in the administration and logging of Risk Escalation Forms related to entities/clients included in the SAR register, supporting the MLRO and DMLRO in their review;
- Provide general administrative support to the MLRO and DMLRO, including diary management, meeting coordination, minute-taking and document filing as required..
Key responsibilities
Other Responsibilities
- Support the MLRO and DMLRO in the review of sanctions policy and procedures, including administering the annual review and any trigger event reviews;
- Assist with the coordination and recording of sanctions training delivered to senior managers and staff;
- Provide administrative support to the client team in relation to any sanction queries/matters, escalating to the MLRO or DMLRO as appropriate;
- Assist the business with any reporting requirements as and when necessary, under the direction of the MLRO or DMLRO;
- Support the preparation of regular reports to the Board as appropriate;
- Assist the Boards, Senior Management, MLRO, DMLRO and MLCO with the administrative tasks associated with completing Risk Assessments;
- Help keep the team abreast of regulatory developments/requirements in relation to Sanctions, including circulating updates and maintaining a horizon scanning log;
- Assist in the review of transactions connected to jurisdictions subject to sanction / embargo, escalating findings to the MLRO or DMLRO;
- Provide administrative support to the MLRO in their capacity as Jersey Bribery Reporting Officer, including the recording of any reports made under the Apex Group Anti Bribery & Corruption Policy;
- Provide administrative support across several projects/tests at any one time;
- Support the team in keeping abreast of the changing regulatory environment, including assisting in the documentation of amendments to internal systems, controls, policies and procedures;
- Assist in responding to enquiries from auditors or other service providers, including the collation of supporting documentation;
- Provide first-line administrative support to client-facing and other support teams with general compliance queries, including AML queries, escalating to the MLRO or DMLRO as required;
- Assist with the administrative aspects of amendments to policies and procedures, including version control, as part of the horizon scanning process;
- Maintain appropriate independence, in particular from customer-facing, business development and system and control development roles;
- Ensure that your required level of CPD is undertaken each year; and
- Assist with other duties to support the Jersey MLRO, DMLRO or Compliance Officer as may be necessary from time to time, including ad-hoc projects undertaken by the Compliance team in response to regulatory changes, changes within the group or internal findings from monitoring and testing.
Management Responsibilities
- Manage own workload and priorities effectively under the direction of the MLRO and DMLRO
Skills / Experience
You have some relevant administrative experience, ideally gained within a regulated financial services business, and will have:
- a willingness to undertake an appropriate (as determined by the registered person) AML or other professional qualification, or be studying towards such a qualification;
- a developing knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws;
- a developing knowledge of The Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism;
- a basic awareness of the obligations of the relevant persons under the laws mentioned above, as well as the Terrorism Law, the Directions Law and Terrorist Sanctions Measures; and
- strong attention to detail with the ability to maintain accurate and well-ordered records.
- a developing knowledge of the Financial Services (Jersey) Law 1998 and any orders issued under the Law;
- an awareness of the Code of Practice for Trust Company Business;
- an awareness of the Code of Practice for Fund Services Business;
- an awareness of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism;
- the ability to work effectively as part of a team, supporting more senior colleagues with a self-motivated and proactive approach, and capable of prioritising workloads as required;
- excellent communication skills, both written and verbal;
- be well organised, with strong attention to detail;
- have the flexibility and adaptability to undertake a variety of tasks at short notice if required;
- be proactive in your approach; and
have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel (with strong Excel skills for maintaining spreadsheets, trackers and registers), as well as the capability to quickly assimilate working with Apex's key databases, some of which are bespoke
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
