Executive & personal assistants Work, Jobs in Wales (with Salaries)

Executive Assistant
Hodge Bank —Cardiff
- £45,000 - £47,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Store discount
- Health & wellbeing programme
Quick apply
Personal Assistant to Director
Sixx Group —Swansea
- £13 an hour
- Part-time
- Computer literacy
- Research
- Microsoft Office
- Free parking
Quick apply
14d
Executive Assistant, Leadership Support Centre, Central Business Services
Deloitte —Cardiff
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Organisational skills
5d
Administrative Assistant
LexisNexis Risk Solutions —Cardiff
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Communication skills
- Employee assistance programme
- Employee discount
Administrative Assistant
RELX —Cardiff
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Communication skills
- Employee assistance programme
- Employee discount
Senior Assistant (Executive Assistant), Leadership Support Centre, Central Business Services
Deloitte —Cardiff
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- Conflict management
Business Administrator
Mind —Cardiff
- Hybrid work
- Customer service
- Microsoft Office
- Accounting
14d
Secretary
South Wales Police —Cardiff Bay
- £25,948 - £29,859 a year
- Part-time
- Word processing
- Microsoft Office
- Administrative experience
- Annual leave
10d
Locality Secretary
Betsi Cadwaladr University Health Board —Denbigh
- £26,813 - £27,890 a year
- Part-time
- Hospital
- Administrative experience
- Organisational skills
10d
Bilingual Executive Assistant (English French)
Kronospan —Chirk
- Full-time
- English
- Microsoft Office
- Travel
Quick apply
Bilingual Executive Assistant (English German)
Kronospan —Wrexham
- Full-time
- English
- Microsoft Office
- Travel
Quick apply

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Executive Assistant

Hodge Bank
Cardiff

Quick apply

Job details

Full-time
£45,000 - £47,000 a year

Benefits

Store discount
Health & wellbeing programme
Additional leave
Cycle to work scheme
Company pension
Free or subsidised travel
Employee discount
Gym membership
Paid volunteer time
Enhanced maternity leave
Enhanced paternity leave
Life insurance
Referral programme
Sick pay

Qualifications

Microsoft Powerpoint
Microsoft Word
Meeting coordination
Microsoft Outlook
Travel arrangements
Stakeholder liaison
Administrative support experience
Filing
Process improvement
Project coordination
Microsoft Office Suite
Administrative experience
Company secretarial coordination
Executive support experience
Communication skills
Time management

Full job description

Do you want to be part of a force for good, helping to make life better for customers & society in the moments that matter? At Hodge, we put people at the heart of our business and that means our customers, colleagues and communities. Hodge is a Welsh financial service provider that focus on real estate finance, and specialist residential mortgage markets.

The role of Executive Assistant would be to provide high-quality, proactive and confidential support to the Chief Executive Officer, Chief Financial Officer and Chief People Officer. The role is responsible for ensuring the smooth day-to-day operation of the executive office through expert diary and inbox management, meeting coordination, stakeholder liaison, travel planning, and administrative support.

Essential Criteria:

Proven experience in an Executive Assistant supporting C-suite leaders.
Experience of supporting more than one executive simultaneously in a fast-paced environment.
Excellent organisational, planning and time management skills, with the ability to prioritise effectively.
Strong written and verbal communication skills, with confidence dealing with senior stakeholders.
Highly discreet and trustworthy, with experience handling confidential and commercially sensitive information.
Strong attention to detail and ability to produce accurate, high-quality work at pace.
Ability to work independently, use initiative and anticipate needs before they arise.
Confident using Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Key responsibilities will include:

Managing complex diaries and inboxes, prioritising conflicting demands and ensuring executives are fully prepared for all engagements.
Monitoring of Executive Support inbox to assist board and committee meetings, and the PRA inbox ensuring to keep a log of correspondence to date and to arrange for periodic review and update of the Regulatory Communications Standard.
Preparation of high-quality briefing packs, reports, agendas, presentations, and other documents to support executive decision-making.
Act as Committee Secretary to Executive and sub-committees, including agenda preparation, paper collation, board portal and Executive Control Manual management.
Supporting Board and Committee processes ensuring timely documentation and proactively following up on actions raised.
Organisation of onsite or offsite leadership meetings, board or committee meetings, and other key forums, including scheduling, papers, minute-taking, and action tracking.
Supporting the coordination of executive-led projects, events, and business initiatives on behalf of the executive team.
Coordination of travel, including logistics, accommodation, and expense management for Executives and Non-Executives.
Maintenance of accurate records, filing systems and confidential documentation, ensuring information is well organised and accessible.
To prepare documentation for KYC, PRA and External Auditor requests as required from time to time.
Identification of opportunities to improve administrative processes, systems, and ways of working to enhance executive office efficiency.
Provide general administrative support to the wider executive office as required.

Please be aware that should we pursue your application, all our Financial Services employees will be expected to complete background checks to assess suitability for employment, these include; a criminal record, identity, media, sanctions, adverse finance, fraud prevention and reference checks to comply with our regulatory requirements.

Hodge is an advocate of being an equal opportunities employer, We believe in promoting equality and diversity which is central to our lives today. We welcome applications from all sections of the community and recognises the value a diverse workforce brings to an organisation.

ESG and sustainability are at the heart of everything we do and serves as a reminder of the responsibility we have to our stakeholders, customers, colleagues and the communities we operate in to use our position wisely. We’re currently exploring different certifications available and have done an initial review of how we think we’d fare, as we see this as a real opportunity for Hodge given our social purpose.

Apply today to become part of Hodge’s mission to make life better for customers and society in the moments that matter.

Job Type: Full-time

Pay: £45,000.00-£47,000.00 per year

Benefits:

Additional leave
Company pension
Cycle to work scheme
Employee discount
Enhanced maternity leave
Enhanced paternity leave
Free or subsidised travel
Gym membership
Health & wellbeing programme
Life insurance
Paid volunteer time
Referral programme
Sick pay
Store discount

Work Location: Hybrid remote in Cardiff CF10 1FS

Quick apply

Refine Your Search

executive & personal assistants jobs in wales

Executive Assistant

Personal Assistant to Director

Executive Assistant, Leadership Support Centre, Central Business Services

Administrative Assistant

Administrative Assistant

Senior Assistant (Executive Assistant), Leadership Support Centre, Central Business Services

Business Administrator

Secretary

Locality Secretary

Bilingual Executive Assistant (English French)

Bilingual Executive Assistant (English German)

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