Executive support officer Work, Jobs in Ystalyfera, Ntl (with Salaries)

Business Administrator
TIFA Life —Swansea
- £25,420 - £28,500 a year
- Full-time
- Recruiting
- Contracts
- In-person
- Annual leave
- Sick pay
Quick apply
5d
Complaints Officer
BRC Jobs —Merthyr Tydfil
- £30,914 a year
- Call to connect
- Computer literacy
- Databases
- Continuous improvement
- Referral programme
Quick apply
4028 - Field Officer (Rural Inspectorate Wales)
Welsh Government —Carmarthenshire
- £30,754 - £34,997 a year
- Full-time
- Customer service
- Presentation skills
- Travel
- Annual leave
HR Business Consultant
Driver and Vehicle Licensing Agency —Swansea
- £35,663 a year
- Part-time
- Hybrid work
- English
- Presentation skills
- Continuous improvement
- Annual leave
- Employee assistance programme
6d
ITSM Practice Manager
Driver and Vehicle Licensing Agency —Swansea
- £44,241 a year
- Part-time
- Hybrid work
- Presentation skills
- Continuous improvement
- Travel
- Free parking
- Annual leave
13d
Test Engineer (£39,163)
Driver and Vehicle Licensing Agency —Swansea
- £39,163 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Free parking
- Annual leave
6d
Head of Data Protection Policy and Police Support
Driver and Vehicle Licensing Agency —Swansea
- £57,515 a year
- Part-time
- Hybrid work
- Presentation skills
- Team management
- Travel
- Annual leave
- Employee assistance programme
12d

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Business Administrator

TIFA Life
Swansea

Quick apply

Job details

Full-time
£25,420 - £28,500 a year
5 days ago

Benefits

Annual leave
Company pension
Sick pay

Qualifications

Staff recruitment procedures (Human resources)
Purchase order matching processing
Pivot table analysis
Financial reconciliation support
Payroll administration
Filing
Payroll management
Xero
Safer recruitment
Onboarding coordination
Accounts Receivable Credit Control
Right to Work Check
Recruiting
Contracts
DBS check processing
Pivot tables
Accounts payable reconciliations
Payment run preparation
Bookkeeping
Supplier invoice processing
New starter paperwork completion for onboarding

Full job description

Business Administrator

Job specification

24 August 2026

Company: TIFA Life Ltd

Reports to: Chief Executive Officer

Hours: Full time, 37.5 hours a week

Base: Swansea office, with some flexibility by agreement

Purpose of the role

TIFA Life provides supported accommodation for young people aged 16 and over across South Wales. Two cycles have to run every week without fail for the service to work. The money cycle: invoicing every placement correctly and on time, paying staff exactly what they worked, keeping the books current. The people cycle: advertising, vetting and onboarding new staff, and keeping every worker compliant from their first shift onwards. The Business Administrator owns both, end to end. The standard is accuracy: money right to the penny, compliance evidenced to the document.

Key responsibilities

1. Recruitment admin

Place and manage job ads and keep the applicant pipeline moving in our recruitment system: acknowledge applications, shortlist to the hiring manager, book interviews, send outcomes the same week.
Prepare offers and get new starters ready for day one: contract issued, starter forms back, system accounts set up, induction booked.

2. Staff vetting and compliance

Run safer recruitment checks on every new starter: DBS, right to work, two references chased until they arrive, and gaps in employment history explained and recorded.
Own the staff compliance record. Every member of staff has DBS, right to work, references and training evidence filed, in date and ready for inspection. Chase renewals ahead of expiry. Nothing lapses.
Hold agency workers to the same bar: profile, vetting and training evidence from the agency on file before a first shift.

3. Invoicing and credit control

Raise placement invoices to each Local Authority on its cycle, at the agreed rate, with the right reference and purchase order on every invoice.
Keep one live record of every placement against every invoice raised, so nothing goes unbilled and nothing is billed twice.
Run credit control: statements out, overdue invoices chased, remittances allocated. Report weekly on what is owed and what is stuck.

4. Payroll

Prepare the weekly pay file for our payroll provider: every line tied to clocked time and the rota, checked per person per day, rates checked against the rate card.
Reconcile the payroll provider's invoice against that file before it is paid.
Process mileage and expenses with evidence behind every claim.

5. Bookkeeping

Keep Xero current: supplier bills entered and coded, bank reconciled weekly, queries cleared as they arise.
Match agency and supplier invoices to a purchase order and to the work actually delivered before approval.
Support our external accountant at month end and year end: files ready, questions answered fast.

How the role works with the team

The role reports to the Chief Executive and sits alongside a small leadership team. Hiring managers decide who joins; this role runs the process around them and holds the evidence. Our external accountant prepares the accounts; this role keeps the day-to-day books they work from. Pay rates, new terms and anything off pattern go to the Chief Executive for a decision, with the numbers already checked.

What you'll need

Essential

Xero, used day to day in a previous role: raising invoices, entering bills, reconciling the bank.
Strong Excel: lookups, pivot tables, and the patience to reconcile two lists that disagree.
Organised and persistent. Comfortable chasing a reference or an overdue invoice for the third time without letting it drop.
Accurate with money and careful with personal data.

Desirable

Payroll experience, preparing or running one.
Experience of DBS checks, right to work or safer recruitment.
Experience in care, supported accommodation or another safeguarding-led sector.

Terms

Full time, permanent, based at our Swansea office with some flexibility by agreement.
Salary £26,500 to £29,000 depending on experience.
Workplace pension and 25 days' annual leave plus bank holidays.
The role needs a DBS check and full references.

TIFA Life is committed to safeguarding and promoting the welfare of young people, and every appointment runs through our safer recruitment process.

Pay: £25,420.00-£28,500.00 per year

Benefits:

Sick pay

Work Location: In person

Quick apply

Refine Your Search

executive support officer jobs in ystalyfera, ntl

Business Administrator

Complaints Officer

4028 - Field Officer (Rural Inspectorate Wales)

HR Business Consultant

ITSM Practice Manager

Test Engineer (£39,163)

Head of Data Protection Policy and Police Support

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