Overview
We are seeking an organised and proactive HR Assistant to support the day-to-day operations of our Human Resources function. This is a key role providing administrative and operational support across recruitment, employee records, and HR processes.
The successful candidate will act as a first point of contact for HR queries, ensuring a high-quality service is provided to employees and managers while maintaining confidentiality at all times.
What we offer:
We offer a competitive salary that is based on proven skills and experience. Hard work is celebrated and rewarded.
All team members have access to a variety of benefits that are constantly reviewed and monitored to ensure they work for you. These include:
· Generous holiday entitlement with additional leave for LOS
· Long Service Awards
· Annual social events and wellbeing initiatives
Duties
- Maintain and update employee records on the HR Information System (HRIS), ensuring all data is accurate, complete, and up to date.
- Processing starts, leavers and contract changes.
- Monitor and correct time and attendance records, including resolving missed clock-ins and clock-outs.
- Record and manage employee absences including sickness, annual leave, and other authorised leave.
- Support the end-to-end recruitment process, including advertising roles, shortlisting, and interview coordination
- Managing pre-employment checks (references, right to work)
- Assist with onboarding processes including preparing new starter paperwork and HR system setup.
- Maintain personnel files ensuring compliance with company policy and data protection regulations. Carrying out audits to ensure compliance.
- Prepare HR documentation such as contracts, letters, and reports
- Answering day- to day HR queries (holidays, policies and pay queries), directing more complex issues to HR Advisor.
- Liaise with payroll to ensure employee data and absence information is accurate for payroll processing.
- Maintain confidentiality when handling sensitive employee information.
- Provide administrative support for HR projects and initiatives such as Wellbeing programmes, HR System Improvements.
Please note that the duties listed in this job description are not exhaustive, and you may be required to undertake other tasks as reasonably needed to ensure the successful delivery of all ongoing projects within the company's workstream.
Essential Criteria
- 12 months experience working in a HR administrative role
- Ability to demonstrate understanding of basic Employee Relation matters, Recruitment and Onboarding.
- Strong attention to detail with the ability to maintain accurate records and data.
- Experience working in a fast-paced environment and managing multiple tasks effectively.
- Good organisational and time management skills, with the ability to prioritise workload.
- Confident using Microsoft Office and databases, with the ability to input and manage data accurately.
- Strong communication skills, both written and verbal, when liaising with candidates, employees, and managers.
- Ability to handle confidential and sensitive information with discretion.
- Experience coordinating tasks or schedules, such as arranging meetings or interviews.
- Ability to work independently as well as part of a team.
- Proactive approach with the ability to support recruitment and HR administrative processes.
Desirable Criteria
- CIPD Level 3 or above or willing to work towards
- Experience using a HRIS or other databases
Pay: £26,500.00-£30,000.00 per year
Benefits:
Work Location: In person
