PPM Administrator / Maintenance Assistant
Location: Basildon (Office Based)
Hours: 07:30 – 16:30 Monday to Friday
Position: Temp to Perm
We are currently looking for an experienced PPM Administrator / Assistant to join a well-established company based in Basildon.
Key Requirements:
- Previous experience in a PPM, Facilities Management, Maintenance, or Service Administration role
- Strong understanding of Planned Preventative Maintenance (PPM) schedules and reactive maintenance processes
- Experience booking and coordinating engineer call-outs
- Ability to manage maintenance schedules and ensure service visits are completed on time
- Liaising with engineers, clients, and suppliers regarding maintenance works
- Updating internal systems and maintaining accurate service records
- Strong organisational and communication skills
- Proficient in Microsoft Office and office management systems
- Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously
Duties:
- Managing and updating PPM schedules
- Coordinating reactive maintenance requests
- Booking engineers and arranging site visits
- Liaising with clients, engineers, and subcontractors
- Raising work orders and monitoring job progress
- Maintaining accurate records and ensuring service reports are received and filed
- Supporting the operations team with day-to-day administrative tasks
Package:
- Temporary Rate: £17.00 per hour (Umbrella)
- Permanent Salary: £30,000 per annum
- Permanent position offered following a successful temporary period of three months
If you have experience coordinating maintenance schedules, reactive works, and engineer call-outs, we would love to hear from you.
Please apply with your up-to-date CV.
Many thanks,
Arek
McLaren Resourcing
Pay: £30,000.00 per year
Benefits:
- Free parking
- On-site parking
Application question(s):
- Do you have previous experience working as a PPM Administrator, Maintenance Administrator, Service Coordinator, or in a similar role? If yes, please provide details.
- How many years of experience do you have managing Planned Preventative Maintenance (PPM) schedules?
- Have you previously coordinated reactive maintenance works and emergency engineer call-outs?
- What maintenance management systems or scheduling software have you used (e.g. CAFM systems, SimPRO, Joblogic, ServiceM8, SAP, etc.)?
- How many engineers have you previously scheduled and coordinated on a daily basis?
- Are you experienced in raising work orders, tracking job progress, and closing completed jobs?
- Have you been responsible for booking appointments directly with clients and customers?
- Are you confident using Microsoft Office, particularly Excel, Outlook, and Word?
- Have you previously worked within the Facilities Management, Building Services, M&E, or Construction sectors? If yes, please provide details.
- What is your notice period or earliest available start date?
- Do you have any upcoming holidays, notice periods, or commitments that may affect your availability during the project?
Work Location: In person
