Contracts Administrator
Salary: Up to £30,000 per annum
Navartis is one of the UK's fastest-growing technical recruitment businesses, specialising in engineering, infrastructure and construction recruitment across the UK, Europe, APAC, North America and the Middle East. Founded in 2006, Navartis has grown to generate over £50 million in annual revenue and is on track to exceed £100 million within the next five years. With offices in Doncaster, Leeds and Solihull, we offer ambitious finance professionals genuine career progression opportunities within a fast-paced and commercially focused business.
Experience & Skills needed for the Contracts Administrator role:
- Previous payroll administration experience (desirable), ideally within a contractor, recruitment, or temporary workforce environment.
- Experience using electronic timesheet entry and payroll systems.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and work to strict weekly payroll deadlines.
- Strong problem-solving and organisational skills.
- Competent user of Microsoft Office, particularly Excel.
- Ability to maintain confidentiality and handle sensitive payroll information appropriately.
Key Responsibilities for the Contracts Administrator role:
- Contractor Payroll Processing
- Process weekly contractor payrolls accurately and within agreed deadlines.
- Manage payroll activities for PAYE, umbrella, limited company, and third-party contractor arrangements.
- Process manual, electronic, and client specific timesheets.
- Validate timesheet submissions and ensure compliance with client requirements, including project coding, cost allocation, and hour allocation.
- Generate and distribute contractor remittance advice and payment confirmations.
Timesheet Administration:
- Manage end to end contractor timesheet processing through internal and client payroll systems.
- Monitor outstanding timesheets and proactively liaise with contractors, consultants, and clients to ensure timely submission.
- Investigate and resolve timesheet discrepancies and payroll related queries.
- Support contractors with timesheet and payroll onboarding processes.
Client & Contractor Support:
- Conduct payroll introduction calls with new contractors.
- Build and maintain effective relationships with contractors and client payroll contacts.
- Resolve payroll and payment queries efficiently while delivering a high standard of customer service.
- Liaise with clients regarding payment schedules, payroll requirements, and contractor payment applications.
Financial Administration & Reporting:
- Complete weekly and monthly payment applications in accordance with client requirements.
- Reconcile customer payment applications and investigate discrepancies.
- Manage monthly rebate invoicing and payment processes.
- Produce and distribute weekly timesheet KPI reports and monthly payroll statistics.
- Support finance function by processing and managing purchase ledger invoices, ensuring all supplier invoices are processed accurately and in line with internal Accounts month end deadlines and financial controls.
- Monitor supplier accounts and proactively chase vendors for outstanding balances, missing invoices, credit notes, and supporting documentation.
- Support the reconciliation of supplier statements and investigate outstanding items to ensure accounts remain accurate and up to date.
Fleet Administration:
- Coordinate company vehicle fleet administration, including vehicle ordering, collection, allocation, maintenance scheduling, and record management.
- Liaise with vehicle suppliers, employees, and service providers to ensure effective fleet operations and compliance.
Undertake any other reasonable duties and provide administrative support required as and when by the business.
Salary & Benefits:
- £27,000 - £30,000 per annum
- 22 days annual leave, additional holiday per year of service up to max 5 days
- Company Pension Scheme
- Company Events
- Cycle to Work Scheme
- Gym Membership
- Incentive Days and Team Events
Working Hours:
Monday to Thursday: 8:30am - 5:15pm
Friday: 8:30am - 4:00pm
Pay: £27,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Gym membership
- On-site parking
Work Location: In person
