Due to experiential growth in our business, we are seeking a Fleet Coordinator to join our Fleet and Asset Team at our Head Office in Windlesham.
As a Fleet Coordinator, you will work directly with the Fleet Manager to support with all Fleet management activities across Nurture Group.
Key Responsibilities:
- Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks.
- To oversee the fleet inbox and ensure all fleet related enquires both externally & internally are being dealt with in a timely manner.
- Lead effective communication and negotiation with Key suppliers and build rapport with our supply chain partners
- Manage the relationship with our appointed service partners/ suppliers, ensuring SMR and Vehicle off Road (VOR) are managed correctly and ensure vehicles downtime is to a minimum
- Analysing spend on owned vehicles and reporting of vehicles that are beyond economical repairs/ not worth of being repaired
- Managing Fleet compliance data and ensuring Key 2 Jaama is kept updated with regional changes, job numbers and user defined fields to ensure we have the up-to-date information where possible
- Responsible for organising Group Vehicle Requirements in line with the agreed specification & approval process (Spot Hire/ Rental/Contract Hire).
- Liaise with fleet administration team to ensure hire, fuel, other charges, telematics, repair/maintenance purchase orders are raised accordingly.
- Support the Fleet Administrators with day to day tasks such as licence checks, PCN’s, RFL, fleet compliance etc and support in refining and improving fleet processes as business requirements change
- Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised, extra work) and liaise with suppliers as necessary.
- Managing Tolls, CC, Dart Charge, ULEZ, Parking Apps for the Group
- Assist when required with Acquisition roll outs & integration of all associated fleet project tasks
- Monitor the Group Motor Insurance Database (MID) to ensure all vehicles are on MID and Portal is regularly checked.
- Managing Insurance Claims and Damages estimates, challenging costs where necessary with suppliers
- Support Fleet Operations Manager with monthly reporting and other duties when required
- Maintain accurate records of transportation activities, including documentation of trackers and incident reports
- Keep up to date with latest legislation & market conditions.
What we are looking for:
- Good knowledge of Microsoft Office / M365.
- Experience in Microsoft Excel Pivot Tables & VBA would be beneficial.
- Fleet Management Experience required ( 2 years ideally)
- The ability to research and collate information as required to perform role.
- Meticulous attention to detail to ensure accurate work.
- The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
- Effective oral and written communication skills.
- Good organisational and time management skills.
- Outstanding written and spoken communication skills.
- Proficient with Microsoft office 365 – Word, Excel, SharePoint, Teams etc.
- Excellent organisational & time management skills
- Self-motivation, with the ability to confidently work and independently.
In return we offer:
- Competitive salary, with annual review
- 28 days holiday (inc Bank Holidays)
- A friendly customer focused team atmosphere
- Training and Development with exciting opportunities to further your career
- Cycle to work scheme and access to our Bravo benefits hub
- Refer a friend scheme, £200 per person
The Company:
Nurture is committed to creating a diverse environment and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Sending your CV to the above mailbox /in response to this job advertisement you consent to us collecting and storing your CV/application and contact details. We will hold this information securely and process it for recruitment purposes only. Please refer to our Privacy Statement available on our company website www.nurture-group.co.uk for more details on our compliance with GDPR and Data Protection.
Job Types: Full-time, Permanent
Pay: Up to £35,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
Experience:
- Fleet: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
