e-Billing Assistant
Location: Brighton
Contract Type: Permanent & Full-time (35 hours per week)
Working Pattern: Hybrid
About us
Dehns is a top-tier ranked IP law firm; we have been obtaining and protecting IP on behalf of our clients for more than 100 years, and for a wide range of organisations across a comprehensive range of technologies.
We offer a stimulating working environment and, as a progressive firm, we want to invest in the brightest and most talented individuals from all walks of life.
Benefits
- Private Medical Insurance from your first day of employment.
- Flexible start and finish times.
- Hybrid working (60% in the office and 40% at home).
- 50% subsidised health and sports club membership.
- Electic car hire & Cycle to work scheme.
- Annual profit-related bonus.
- Social office based in Brighton.
Role Overview
The role primarily involves the production of invoices covering disbursements and service fees for patent and trade mark work. This will be based in our friendly Brighton office within the wider Finance Team.
Main Responsibilities:
- Production of invoices and credit notes using the Firm’s billing and work in progress system, Inprotech.
- Invoices are either raised to recharge, at cost, a disbursement invoice, or to bill the Firm’s professional fees and disbursements and are derived from an annotated paper or electronic cost sheet for the relevant case. As such the Billing Assistant will be required to decipher and select information on the cost sheet.
- Ensure invoices are produced according to the client’s individual requirements by following special billing instructions.
- Production of PDF copies of invoices to email to the fee earner for checking. Amending invoices as requested by the fee earner and then emailing to client.
- Production of credit notes for refunds to clients, for errors and for where client has requested a change of billing client.
- Assistance with consolidated billing and e-billing tasks including preparation of excel spreadsheets and scanning of documents.
- Entering costs onto the Inprotech work in progress program.
- Production of paper or electronic cost reports and sending to fee earners for job pricing.
- Assistance with monthly filing duties.
- Dealing with fee earners, internal teams, client invoicing queries and other requests.
- Any other tasks as reasonably required.
Person specification:
- Highly motivated, organised, and efficient.
- Able to work under pressure, prioritise to meet deadlines, and multi-task.
- Able to work independently to a high standard.
- Team worker, personable, and approachable.
Essential skills & experience:
- Proficient in using Microsoft Office (Excel, Outlook and Word) to an intermediate level.
- Very high attention to detail.
- High levels of accuracy and numeracy.
Desirable skills & experience:
- Billing experience preferably gained in a Professional Services.
- Previous proven experience in a Data Entry role.
- Previous experience using Inprotech.
Benefits:
- Company pension
- Enhanced paternity leave
- Flexitime
- Free flu jabs
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Sick pay
- Work from home
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Brighton (East Sussex)
