Department: Finance
Reporting to: Accountant
Working Pattern: 5 days per week
Role Purpose
To support the Finance function with responsibility for accounts receivable/debt collection and assisting with accounts preparation/administration across multiple entities. The role will also actively support continuous improvement of finance systems and processes.
Key ResponsibilitiesAccounts Receivable & Credit Control
· Manage all aspects of debt collection, ensuring customer balances are collected within agreed payment terms.
· Liaise with internal teams and customers to resolve invoice queries and payment issues.
· Maintain accurate records of communications and payment commitments.
· Preparation of report for monthly aged debt review meetings.
· Ensure accurate set-up of customer account records on the system to include contact details, EU VAT validation check and agreed payment terms. Customer account forms input on file for all new customers.
· Reassess customer credit terms.
· Process cash allocation accurately, including filing customer remittances.
· Create and post cashbook/sales journal entries.
· Complete weekly/monthly sales routines and process sales credit notes.
· General office/admin tasks.
· Provide cover for colleagues as needed.
Accounts Assistant
· Assist with management accounts preparation/reporting for multiple entities.
· Complete weekly bank reconciliations across sterling and foreign currency accounts.
· Support month-end and year-end close processes – journal preparation, accruals, prepayments, supplier statement reconciliations.
· Complete intercompany account reconciliations, settlement of intercompany accounts.
· Complete P&L nominal analysis as required.
· Assist with stock analysis/reconciliation and reports.
· Assist with preparation of VAT returns for 5 companies and Intrastat/EC Sales list reporting.
· Assist with balance sheet reconciliations.
· Complete statutory surveys.
· Assist with year-end account procedures for 10 entities and all applicable audits.
Cost & Expense Processing
· Process company Mastercard and expense invoices through EFACS.
· Collect, review and match expense receipts to card statements and employee claims.
· Accurately allocate all employee expenses to the correct job numbers and cost centres.
Systems & Process Improvement
· Proactively identify, investigate and champion system and process improvements to streamline finance processes.
Job Types: Full-time, Permanent
Pay: £28,000.00-£32,000.00 per year
Work Location: In person
