The Vehicle Preparation Co‑ordinator is responsible for managing the end-to-end preparation of new and used vehicles, ensuring they are brought to retail standard efficiently and without unnecessary delay. This role is key to keeping stock moving, minimising downtime, and maintaining high quality standards across all vehicles.
The successful candidate will be highly organised, proactive, and able to coordinate multiple workstreams in a fast-paced environment.
Key Responsibilities
Vehicle Preparation Management
- Oversee vehicles through all stages of the preparation process, including:
- Mechanical preparation
- Bodywork repairs (dings, dents, paintwork)
- Trim and cosmetic repairs
- Wheel refurbishment
- Valeting
- Monitor progress and ensure all work is completed within agreed timelines
- Act quickly to resolve delays and remove process bottlenecks
Efficiency & Process Improvement
- Develop, implement, and continuously refine preparation processes to maximise efficiency
- Minimise vehicle downtime and ensure rapid progression to the forecourt
- Monitor performance and identify areas for improvement in turnaround times and workflow
Stakeholder Coordination
- Liaise closely with key internal and external stakeholders, including:
- Workshop Control
- Sales Managers and sales teams
- External suppliers and subcontractors
- Coordinate scheduling and workload to ensure a smooth and efficient operation
Quality Assurance
- Ensure all vehicles meet required preparation and presentation standards
- Carry out quality checks and sign-offs where required
- Address any quality issues promptly and effectively
Planning & Prioritisation
- Manage multiple priorities and dynamically adjust workflows based on business needs
- Ensure high-priority vehicles are progressed quickly and efficiently
About You
- Experience in automotive operations, vehicle preparation, workshop control, or a similar environment is beneficial but not essential
- Previous experience in a logistics, coordination, or process-driven role would be a distinct advantage
- Strong organisational and time-management skills
- Ability to manage multiple tasks and shifting priorities under pressure
- Excellent communication and relationship-building skills
- Proactive, driven, and solutions-focused mindset
- High attention to detail and commitment to maintaining quality standards
Personal Attributes
- Energetic and enthusiastic approach
- Self-motivated and results-driven
- Resilient and able to thrive in a fast-paced environment
- Strong problem-solving ability
- Team-oriented with a collaborative mindset
Working Hours
- 40 hours per week, Monday to Friday
- Working hours between 7:30am and 4:30pm, including a 1‑hour lunch break
- Some flexibility may be required to meet business and operational needs
Why Apply?
- Be at the heart of the operation – You’ll play a key role in keeping vehicles moving smoothly across the John Grose Group, with real day‑to‑day impact.
- Variety every day – This isn’t a desk‑only role. You’ll work across transport, preparation, sales, service, and external partners, so no two days are the same.
- People‑focused role – If you enjoy working with drivers, colleagues, and customers, you’ll thrive in this highly collaborative position.
- Supportive team environment – You’ll be trusted to do your job, supported by experienced colleagues, and encouraged to contribute ideas and improvements.
- Transferable skills welcome – Previous transport experience is helpful but not essential; strong organisation, communication, and initiative matter most.
- Clear structure and work‑life balance – Full‑time, Monday–Friday hours with a consistent schedule and some flexibility when needed.
- Opportunity to grow – Gain exposure across a multi‑site automotive group and build valuable operational and coordination experience.
What We Offer:
- 22 days holiday plus 8 bank holidays
- Company pension scheme
- Staff discount for both sales and service
- Manufacturer accredited training
- Cycle to work scheme
Inclusion & Accessibility
John Grose Group is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for everyone.
- Applications are welcomed from people of all backgrounds and abilities
- Reasonable adjustments are available throughout the recruitment process
- Over 300 employees across the group, with long‑term career progression available
- We support continuous development in an inclusive, respectful, and equitable workplace
How to Apply
If this sounds like the opportunity you’re looking for, please:
Email: [email protected] or complete the online application form
Please note: due to the high volume of applications, only shortlisted candidates will be contacted
Pay: From £26,436.80 per year
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking
Work Location: In person
