Purchase Manager
Department
Purchase / Procurement
Reporting To
General Manager / Director
Job Purpose
To manage the complete procurement process, ensure timely availability of materials, negotiate with vendors, control costs, and maintain proper inventory levels to support smooth business operations.
Key ResponsibilitiesProcurement & Purchasing
- Plan and manage daily purchasing activities.
- Source and identify reliable vendors and suppliers.
- Obtain quotations and compare prices, quality, and delivery terms.
- Issue Purchase Orders (POs) as per company requirements.
- Ensure timely procurement of materials, spare parts, consumables, and services.
Vendor Management
- Develop and maintain strong relationships with suppliers.
- Conduct vendor evaluations and performance reviews.
- Negotiate pricing, payment terms, and delivery schedules.
- Resolve supplier-related issues and disputes.
Cost Control
- Achieve cost savings through effective negotiations.
- Monitor market trends and material price fluctuations.
- Identify alternative suppliers to reduce procurement costs.
- Ensure purchases are within approved budgets.
Inventory Management
- Coordinate with stores and departments regarding stock requirements.
- Monitor minimum and maximum inventory levels.
- Prevent stock shortages and excess inventory.
- Ensure proper documentation of received materials.
Documentation & Compliance
- Maintain all procurement records and purchase files.
- Ensure compliance with company policies and procedures.
- Verify bills, invoices, and purchase-related documents.
- Coordinate with Accounts for payment processing.
Reporting
- Prepare daily, weekly, and monthly purchase reports.
- Track pending orders and delivery status.
- Submit procurement MIS reports to management.
- Analyze procurement performance and cost-saving initiatives.
Required Qualifications
- Graduate/Post Graduate in Commerce, Business Administration, or related field.
- 5+ years of experience in Purchase/Procurement.
- Strong negotiation and vendor management skills.
- Proficiency in MS Excel and ERP software.
- Good communication and analytical skills.
Key Performance Indicators (KPIs)
- Cost reduction achieved.
- On-time procurement rate.
- Vendor performance rating.
- Inventory turnover ratio.
- Purchase order processing time.
- Reduction in emergency purchases.
Pay: £20,000.00-£25,000.00 per month
Work Location: On the road
