A small UK-based membership organisation is seeking a reliable, discreet and highly organised Membership and Finance Administrator to support its day-to-day finance, membership and general administration.
This is initially a part-time role, but there may be scope for it to expand over time, potentially up to full-time, if the successful candidate is able to take on wider administrative and executive support responsibilities.
The role would suit someone who is accurate, methodical, confident with numbers and comfortable working independently.
About the role
This is a varied role combining bookkeeping, subscription administration, membership records and general organisational support.
The successful candidate will help manage routine financial administration, invoices, payments, bank reconciliations, subscription records, online payment reconciliation and general administrative records.
This is not simply a bookkeeping role. Some payments need to be matched carefully against membership records, bank references and online payment systems. The role therefore requires someone with strong attention to detail and a practical, “detective work” approach to reconciliation.
For the right person, there is potential for the role to grow beyond finance and membership administration into broader organisational and executive support.
Key responsibilities
The role will include:
- Raising and paying invoices.
- Recording transactions and maintaining accurate bookkeeping records.
- Monthly bank reconciliation.
- Supporting monthly and quarterly finance reporting.
- Liaising with the organisation’s accountants.
- Maintaining member records.
- Monitoring subscription payments and following up unpaid subscriptions.
- Matching payments to the correct member or subscription category.
- Reconciling online payments, including separating subscription income from payment processing charges.
- Keeping spreadsheets and databases accurate and up to date.
- Supporting the annual subscription renewal process.
- Assisting with routine administration, including insurance renewals, Companies House updates, ICO renewal and supplier records.
- Maintaining orderly digital and paper records.
- Providing wider administrative support as required.
Skills and experience
The ideal candidate will have:
- Experience of bookkeeping, finance administration or accounts support.
- Good Excel skills.
- Experience using accounting software, ideally Sage and/or Xero.
- Strong attention to detail and accuracy.
- Confidence reconciling bank payments, invoices, online payments and database records.
- A practical and methodical approach to problem-solving.
- Good written communication skills.
- Discretion when handling confidential information.
- The ability to work independently and keep clear records.
- A flexible and helpful approach to varied administrative tasks.
Experience with membership organisations, charities, small businesses or professional bodies would be helpful, but is not essential.
Working arrangements
This is initially a part-time role. Hours and working pattern can be discussed with the right candidate.
There may be scope for the role to expand over time, potentially up to full-time, if the successful candidate is able to take on wider administrative and executive support duties.
The role may be suitable for remote or hybrid working, provided the successful candidate is able to maintain accurate records, communicate reliably and attend occasional meetings where required.
Confidentiality
The organisation handles member, financial and business information. The successful candidate will therefore be expected to treat all information with appropriate confidentiality and discretion.
How to apply
Please send a CV and a short covering note explaining your relevant experience, particularly in bookkeeping, reconciliations, membership administration, Excel and accounting software.ord keeping and processing.
Pay: £17.00-£20.00 per hour
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
