Role purpose
To provide experienced contract, commercial and coordination support to the Projects team, keeping construction projects running smoothly from order through to completion. The role owns the project and contractual paperwork, supports cost control against budget, keeps project systems and trackers current, and acts as a central coordination point between Project Managers, clients, suppliers and subcontractors. This is an experienced construction role — not an entry-level administrator position.
Key responsibilities
Contract & document administration
- Raise and manage purchase orders and subcontractor orders
- Maintain RAMS, site files and project H&S manuals
- Compile and issue O&M manuals, certificates, warranties and guarantees on completion
- Run document control across live projects and keep subcontractor paperwork compliant
Cost control & project support
- Track project costs against budget and flag variances to PMs
- Keep Monday.com job boards up to date with live project status
- Support planning and programme scheduling, and maintain project trackers
Coordination & communication
- Chase outstanding items from PMs, suppliers and subcontractors
- Follow up suppliers on orders, deliveries and paperwork
- Liaise with clients to keep them informed and projects moving
Office & general admin
- Book hotels and travel for site teams
- Deal with parking fines / PCNs
- Provide general support to the wider office as needed
Systems used
Monday.com (project boards & trackers), Xero (purchase orders / costs), SwiftCase, Dext, and Microsoft Excel.
What good looks like (first 6 months)
- All live projects have a complete, up-to-date document set (RAMS, site files, certs, O&M)
- Purchase orders and subcontractor paperwork raised promptly and accurately
- Monday.com job boards reflect true live status with no lag
- Costs tracked against budget weekly, with variances flagged early to PMs
- Clients, suppliers and subbies report the projects team is easy to deal with and responsive
- Trusted to run project coordination with minimal supervision
Person specification
Essential
- Solid, demonstrable experience in construction, projects or contracts (roofing / building envelope ideal)
- Strong working knowledge of construction contract and project paperwork
- Numerate and confident tracking cost against budget
- Highly organised; able to manage multiple live projects in a fast-paced environment
- Confident, proactive communicator comfortable chasing suppliers, subbies and PMs
- Competent on IT systems and quick to learn new software
Desirable
- Experience with Monday.com, Xero, SwiftCase or Dext
- CSCS card or construction H&S awareness (e.g. SMSTS/SSSTS familiarity)
- Background with a roofing, cladding or building envelope contractor
Deal-breakers
- No genuine construction/projects/contracts experience (pure office-admin background)
- Struggles under pressure or with competing priorities
- Poor attention to detail on paperwork and numbers
Pay: £24,420.00-£38,000.00 per year
Benefits:
- Company events
- On-site parking
- Private medical insurance
- Sick pay
Work Location: In person
