Full job description
Experience: Legal Cashier/Administrator (Accounts experience preferred)
This is a key role within the firm, supporting our lawyers and ensuring that all financial transactions are processed accurately and in line with regulatory requirements. The successful candidate will be well organised, numerate and have a genuine interest in accounting and finance.
The Candidate:
We are looking for a reliable and detail-focused individual with a positive and proactive approach to work.
For experienced candidates:
- Previous experience working as a Legal Cashier or within a legal finance team is desirable but not essential
For all candidates:
- Basic computer literacy and confidence using financial systems
- Good organisational skills and the ability to prioritise workload
- A professional and approachable manner
- Strong communication skills and the ability to work well as part of a team
The role
This is a key role for an organised individual to maintain and deliver their workload on a timely basis, adhering to deadlines whilst maintaining accuracy. In addition, you can expect to:
- Receive and pay out of client monies
- Process bill receipts, including credit card receipts and cheques
- Process disbursements incoming from experts and barristers, checking fee notes and recording any unposted items
- Manage payment of third-party invoices from experts and barristers
- Bill payments and allocation of funds
- Reconcile the bank account daily from the on-line banking system
- Perform sanctions checks against database for monies received and monies being sent out
- Calculate client account interest
- Investigate and advise on actioning and resolving residual client account balances / credit disbursement balances
- Chase aged debtors
- Compile month end figures for the Partners
- Knowledge of Solicitors Accounts Rules and Anti – Money Laundering compliance at all times and updating of the breach log. Training is available
- Experience of LEAP and Xero software would be an advantage
- Prepare for the annual Audit
- Assist with statutory and professional returns eg Professional Insurance Indemnity, Practising Certificates
- HR – keep accurate records of staff holiday and sickness, request salary payments through an external Accountancy firm, advertise for new staff as required, set new staff up on the systems, arrange temporary staff
- IT – liaise with the external IT company, manage the company website, review quarantined emails, resolve any local hardware issues, reset passwords. Change the weekly back up tape. Manage the card payment machine contract and complete the necessary annual returns
- Office Management – set up and manage contracts with suppliers, order cleaning supplies, arrange for the collection and disposal of cardboard, toners and confidential waste.
Knowledge, skills and experience
- An organised approach to their work. Plans, prioritises and uses technology to work efficiently.
- Collaborative and works effectively in a team. Proactively assisting colleagues in their roles as well as completing own tasks.
- Flexible attitude, ability to deal with multiple tasks.
- Good organisational skills and attention to detail.
- Good communications skills orally and in writing.
- Knowledge of LEAP/XERO would be an advantage.
- Sound knowledge of Solicitors’ Account Rule's.
Pay: £26,000.00-£28,000.00 per year
Work Location: In person
