About the Role:
Aberdeen is known for its strong business, energy, construction, and service sectors, and at Kidnah Business Services Ltd, we bring that same practical standard into the way we manage facilities, workplace operations, and client support services.
We are looking for a Head of Facilities Management who can take ownership of our facilities strategy, site operations, maintenance standards, and service delivery performance. This role is not just about keeping buildings running. You will lead the facilities function, manage contractors and suppliers, improve workplace systems, and make sure our sites operate safely, efficiently, and professionally.
You will work closely with senior management, operations teams, service providers, contractors, and clients to ensure that facilities are well maintained, compliant, cost effective, and aligned with business needs.
Why Work With Us?
The Environment: Our office is based in Aberdeen, close to key business and commercial service networks. We value a professional, organised, and hands on working environment where people are trusted to take ownership and deliver strong results.
Operational Impact: Facilities management is central to the smooth running of our business. You will have a direct role in improving workplace standards, service quality, and day to day operational performance.
Professional Service Focus: We support business operations through reliable facilities, strong contractor management, clear reporting, and practical service delivery.
Growth: You will have the opportunity to improve facilities processes, strengthen supplier relationships, develop service standards, and support the company as it expands its business support operations.
Key Responsibilities:
Facilities Leadership: Lead the facilities management function and ensure high standards across maintenance, workplace services, contractor coordination, safety, and operational support.
Site Operations: Oversee daily facilities activity across company sites, ensuring buildings, equipment, and workplace services are running smoothly and professionally.
Contractor and Supplier Management: Manage relationships with maintenance providers, cleaning teams, security services, repair contractors, landlords, and other external suppliers.
Health and Safety Compliance: Ensure facilities operations follow health and safety requirements, risk assessments, fire safety procedures, and relevant workplace compliance standards.
Budget and Cost Control: Monitor facilities costs, review supplier pricing, manage service contracts, and identify cost effective improvements without reducing service quality.
Maintenance Planning: Develop planned maintenance schedules, respond to urgent repair needs, and ensure issues are resolved quickly with minimal disruption to operations.
Service Quality: Monitor facilities performance, workplace standards, service feedback, and contractor delivery to maintain a reliable and professional environment.
Stakeholder Coordination: Work closely with senior leadership, operations teams, clients, suppliers, and internal departments to support business needs and resolve facilities related concerns.
Reporting and Improvement: Prepare facilities reports, track service issues, review performance data, and recommend improvements to workplace systems and operational processes.
What We Are Looking For:
Experience: 6 or more years of experience in facilities management, workplace operations, property services, building management, or a similar operational leadership role, with at least 2 years in a management position.
Leadership Skills: You can lead teams, manage contractors, set clear standards, and create an accountable working environment focused on quality and reliability.
Facilities Knowledge: You understand maintenance planning, workplace services, health and safety, contractor coordination, compliance requirements, and service level management.
Operational Mindset: You are confident managing budgets, schedules, suppliers, emergency issues, and competing priorities across a busy facilities environment.
Communication Skills: Strong written and verbal English communication skills are required. You should be comfortable speaking with senior stakeholders, suppliers, contractors, and internal teams.
Tools and Reporting: Experience using facilities management systems, maintenance trackers, spreadsheets, service reports, or supplier performance dashboards is highly desirable.
Mindset: You are organised, practical, safety conscious, and calm under pressure. You know how to keep facilities running smoothly while improving standards, controlling costs, and supporting business operations.
Pay: £5,100.00-£6,500.00 per month
Benefits:
- Free parking
- On-site parking
- Private medical insurance
Work Location: In person
