Job Description
Job Title: Accounts Payable Technical Specialist
Reporting to: Finance Manager
Location: London (On-site/Hybrid)
Contract Type: Perm
Salary: £36,000 – £38,000 per annum (dependent on experience)
About Us – Caroline Baker Private Office (CBPO)
Caroline Baker Private Office (CBPO) is a London-based private office providing tailored operational, financial and lifestyle support to a portfolio of high-profile and ultra-high-net-worth clients.
We operate in a fast-paced, high-trust environment, delivering a discreet and highly personalised service, underpinned by strong governance, attention to detail, and a commitment to excellence.
Working Pattern
Standard working hours are 9:00am to 6:00pm
This role is primarily office-based
During the probationary period, attendance in the office is expected
Following successful completion of probation, there may be flexibility to move to a hybrid pattern (3 days in office, 2 days remote), subject to performance
Role Overview
We are seeking a detail-oriented Accounts Payable Specialist to join our finance team.
This role is responsible for managing the accounts payable function end to end, ensuring accurate and timely invoice processing, effective supplier management, and strong financial control across multiple client entities.
The successful candidate will be confident working independently within a small finance team, managing a steady volume of approximately 400 invoices per month, and operating in a detailed, time sensitive, high-trust environment.
Key Responsibilities
Accounts Payable and Invoice Processing
Manage the end to end accounts payable process including invoice receipt, approval tracking, processing, posting and payments systems on the bank accounts.
Process approximately 400 invoices per month accurately and efficiently
Match invoices to purchase orders and resolve discrepancies
Code invoices across multiple cost centres and client entities
Maintain structured approval workflows and ensure compliance with internal controls
Payments and Cash Management
Prepare and process all payment runs and ad hoc payments
Manage payments across multiple bank accounts and client entities
Ensure appropriate approvals are obtained prior to payment release
Handle payment queries and resolve exceptions
Stakeholder management. Deal with Suppliers and internal employee queries
Systems:
Operate within Xero and Workflow Max
Manage AP inbox and finance workflows
Operate the banking system
Person Specification
Minimum 2 years experience in Accounts Payable
Experience working across multiple entities, cost centres or client accounts is advantageous
High attention to detail and accuracy (essential)
Strong organisational and data management skills
Ability to manage multiple priorities and deadlines
Confident communication when dealing with suppliers, clients and colleagues
Ability to work independently within a small team
Experience with Xero preferred
Experience with Workflow Max or similar invoice management systems desirable
Familiarity with working in a Mac or Apple-based operating environment desirable
Discreet and able to handle confidential financial information in a high-trust environment
Proactive and solutions-focused
Strong attention to detail with a commitment to quality
Professional, reliable and collaborative
Pay: £36,000.00-£38,000.00 per year
Benefits:
Experience:
- Accounts payable: 2 years (required)
Language:
Work Location: Hybrid remote in London SW10
