Overview
The document controller is a controller responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
This role would be a 10-12 Month FTC depending on start date as maternity cover. FTC expected to finish May 2027.
Responsibilities
- Set up, copy, scan, and store documents
- Create templates
- Manage requests for documentation
- File documents in physical and digital records and ensure appropriate storage
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
- To liaise with and distribute project related information with all levels of the project team and potentially external parties
- Manage the processes around documentation within the organisation
- Maintain confidentiality around sensitive documentation
- Prepare ad-hoc reports on projects when required
- Coordinate project management activities, resources, equipment and information
- Assign tasks to internal teams and assist with schedule management
- Oversee project Design and procurement schedules
- Monitor project progress and direct any issues that arise
- Work with the Head of Design to eliminate blockers for the Design team
- Monitor XS Cad working hours, plans and expenditures
- Monitor outsource deliverables, timeframes, and programmes.
- Create and maintain comprehensive project documentation, plans and reports
- Ensure standards and requirements are met through conducting Design Department Audits
Qualifications
There are no official qualifications that are required to become a document controller; however, the following are recommended.
- National vocational qualifications (NVQ).
- Knowledge of ASITE, BIW, 4projects or any other document control system.
- An excellent grasp of Microsoft Office programs.
- Top-class typing and report writing skills.
- Detail-focused document organizing abilities.
- Familiarity with the relevant regulations regarding document keeping and handling.
- Able to proactively manage database changes using software management systems.
- Time-oriented approach to handling queries and tasks.
The desirable skills are:
- Strong IT skills in MS office including outlook, excel and word.
- Good attention to detail
- The ability to multitask
- Highly organised
- Excellent communication skills
- Proficient typing skills
- Minute taking
Premier Modular Ltd celebrates equal opportunities and we are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Premier Modular Ltd is committed to becoming a disability confident employer.
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Canteen
- Company events
- Free parking
- On-site parking
Application question(s):
- What are your salary expectations?
- Do you have a valid driving licence and mode of transport to get to site?
Work Location: In person
