Parts Procurement Controller
Location: Wardpark Cumbernauld
Business: Accident Repair Centre
Reports to: Site Lead
The Opportunity
We are looking for an experienced Bodyshop Parts Controller / Parts Procurement Specialist with a proven background in accident repair.
This is not a traditional dealership parts advisor role.
The successful candidate will have hands-on experience supporting vehicle damage assessors (VDAs), technicians, insurers and repair teams within a busy accident repair environment. They will understand the impact that parts availability has on repair cycle times, key-to-key performance, profitability and customer satisfaction.
You will take ownership of all parts procurement activities, ensuring vehicles are supplied with the correct parts at the right time whilst controlling costs and minimising repair delays.
Key Responsibilities
Accident Repair Parts Procurement
· Review repair estimates and parts requirements alongside the VDA team.
· Order OEM, aftermarket and approved recycled parts in line with repair methods and insurer requirements.
· Identify cost-effective sourcing opportunities without compromising repair quality or compliance.
· Challenge supplier pricing and negotiate best-value purchasing.
· Build strong relationships with manufacturers, TPS, motor factors, specialist suppliers and recycled parts networks.
Repair Cycle Time Management
· Ensure parts are ordered immediately following authorisation.
· Proactively identify backorders and supply issues before they impact workshop schedules.
· Source alternative supply routes where appropriate.
· Work closely with production staff to minimise vehicle downtime.
· Support achievement of key-to-key and repair cycle time targets.
Technical Parts Accuracy
· Interpret Audatex, GT Motive and repair estimates accurately.
· Validate part numbers, supersessions and repair requirements.
· Resolve incorrect parts, shortages and fitment issues quickly.
· Liaise directly with technicians and VDA staff regarding repair requirements.
Inventory & Parts Control
· Manage goods-in, allocation, storage and traceability of all repair parts.
· Ensure every part is correctly receipted, labelled and assigned to the relevant repair job.
· Control returns and credits to maximise recovery and avoid missed return deadlines.
· Carry out regular stock reconciliation and inventory checks.
· Maintain an organised, efficient and audit-ready parts department.
Commercial Performance
· Monitor parts spend and procurement performance.
· Drive reductions in parts costs without affecting repair quality.
· Support profitability through effective purchasing and inventory management.
· Contribute to improved operational efficiency across the repair centre.
Essential Experience
You Must Have:
· Previous experience as a Parts Controller, Parts Advisor or Parts Procurement Specialist within:
o Accident Repair Centres
o Bodyshops
o Vehicle Repair Networks
o Insurance Repair Operations
o Fleet Accident Repair Facilities
· Strong understanding of:
o Vehicle damage repair processes
o Insurance-funded repairs
o OEM parts procurement
o Alternative and recycled parts sourcing
· Experience working alongside:
o Vehicle Damage Assessors (VDAs)
o Estimators
o MET Technicians
o Panel Technicians
o Paint Departments
· Experience using:
o Audatex
o GT Motive
o Bodyshop Management Systems
· Excellent organisational and communication skills.
Highly Desirable
· Experience within an accident management company.
· Experience supporting insurance and fleet repair contracts.
· Knowledge of repair methods and manufacturer repair procedures.
· Existing supplier relationships within the accident repair industry.
· Experience with Autoflow, AutoWork Online or similar bodyshop systems.
What Success Looks Like
· Reduced repair cycle times.
· Improved vehicle key-to-key performance.
· Lower parts spend per repair.
· Reduced technician downtime.
· High first-time parts ordering accuracy.
· Minimal returns and outstanding credits.
· Strong insurer and customer satisfaction outcomes.
Salary & Package
£32,000 – £40,000 DOE
Performance Bonus Linked To:
· Repair cycle time performance
· Parts cost savings
· Operational efficiency
· Workshop productivity
Ideal Candidate Backgrounds
We are particularly interested in candidates currently working as:
· Bodyshop Parts Controller
· Accident Repair Parts Advisor
· Vehicle Repair Centre Parts Controller
· Parts Procurement Controller
· Insurance Repair Parts Controller
· Fleet Repair Parts Controller
· Senior Bodyshop Parts Advisor
Candidates from dealership-only parts departments without accident repair experience are unlikely to be suitable for this position.
Pay: £32,000.00-£40,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
- Private medical insurance
Work Location: In person
